Event and AV Coordinator

Kodiak Area Native Association; Kodiak (AK); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) match

Parental leave

Medical, dental, and vision coverage

Multiple plan options via OPM benefits

Employer-paid life insurance

Job summary

Kodiak Area Native Association (KANA) is seeking an Event and AV Coordinator to plan, coordinate, and execute events across Kodiak locations. This role requires hands-on AV setup, on-site management, and flexible hours including evenings and weekends.

Responsibilities include coordinating event logistics, operating AV equipment, collaborating with departments, and representing KANA at community events. A high school diploma and AV software knowledge are preferred, with some related experience.

Qualifications

• High school diploma or equivalent and two years of relevant experience with the public.
• Associate's degree preferred in business administration, marketing, hospitality, management, information technology, or related fields.
• Knowledge of OBS and other AV software is highly preferred.

Responsibilities

• Plan and deliver internal and external events at KANA locations.
• Set up and operate AV systems; provide on-site logistical support.
• Input event details into software and coordinate with teams.
• Prepare rooms, signage, furniture, and supplies; maintain cleanliness.
• Restock supplies and manage inventory; coordinate with vendors.
• Collaborate with marketing for promotions; attend events as AV lead.

Skills

Organizational skills

Communication

Public interaction

Education

High school diploma or equivalent

Associate's degree preferred

Tools

OBS

Job description

Why Join KANA

Kodiak Area Native Association (KANA) is a Tribal health organization committed to elevating the lives of the people we serve. At KANA, employees are more than staff members; they are part of a mission driven team committed to meaningful work, community impact, and long-term growth.

Benefits & Perks

• 401(k) retirement plan with a 7% employer contribution beginning in year two, paid regardless of employee contribution
• Paid Parental Leave
• 80% employer-paid medical, dental, and vision coverage
• Access to 20+ medical plan options through federal OPM benefits
• Employer-paid life insurance at 2.5x annual salary
• AD&D, short-term, and long-term disability coverage
• Generous paid time off and 13 paid holidays
• Free gym membership to the KANA Wellness Center
• Employee Assistance Program (EAP)
• Tuition assistance and reimbursement programs
• Leadership development and internal advancement opportunities
• Eligibility for IHS and NHSC loan repayment programs (role dependent)
• Potential temporary housing assistance for relocating employees, based on availability

Position Overview

The Event and AV Coordinator supports the planning and delivery of internal and external events at assigned KANA locations. Primary responsibilities include audiovisual (AV) setup and operation, event coordination, and on-site logistical support. The role requires hands-on work, regular in-person presence, and flexibility to work evenings and weekends as needed.

Key Responsibilities

• Supports KANA's mission, goals, and quality standards while upholding the organization’s core values of Courtesy, Caring, Respect, Sharing, and Pride.
• Maintains professionalism and integrity in all interactions, representing KANA positively with staff, clients, and the community.

Event Coordination & Support

• Assists with planning, execution of setup, for events, meetings, and programs held at locations assigned.
• Inputs event details, forms, and schedules into event software for tracking and communication.
• Prepares and organizes event rooms, ensuring furniture, signage, and supplies are properly arranged and all areas remain clean and presentable.
• Facilitates the organization of the event spaces, storage, kitchen, and other assigned areas; restocks supplies and maintains inventory.
• Supports and executes event setup, ensuring seamless transitions between functions.
• Collaborates with other departments regarding marketing and promotional efforts.
• Attends or operates events requiring AV support and acts as the primary on-site contact for event hosts and participants.
• Represents KANA at community and outreach events as needed to promote the Kodiak Marketplace.

Audio-Visual (AV) Support

• Prepares, tests, and operates AV systems and equipment before, during, and after meetings and events.
• Conducts AV preparation and facilitate meetings with clients and staff to review setup needs and troubleshoot technical challenges.
• Supports technical upgrades, ensuring equipment is properly maintained and in good working order; coordinates with IT as needed.
• Troubleshoots AV issues during events and provide real-time solutions to maintain event continuity.
• Ensures all equipment is properly stored and secured after use.

Administrative Support

• Creates and maintains event resumes for various meetings and programs.
• Tracks AV usage, supplies, and maintenance needs; reports any repair or replacement requests to the Event Manager.
• Assists with additional administrative duties as assigned.

Qualifications

High school diploma or equivalent and two years of relevant experience with the public. Associate's degree in business administration, marketing, hospitality, management, information technology, or related fields preferred. Knowledge of OBS and other AV software is highly preferred. Strong organizational skills and attention to detail. Knowledge of Alaska Native culture and communications is preferred.

Additional Requirements

Valid Driver's License. Reliable transportation or comfortability with driving a company-owned vehicle is required.

Work Schedule

KANA's standard work schedule is 37.5 working hours per week, consisting of 7.5 paid working hours per day plus a one-hour unpaid lunch break (8.5 hours on site per day). This role requires the ability to work flexible hours, including evenings and weekends.

Our Values

KANA's work is guided by Courtesy, Caring, Respect, Sharing, and Pride. We seek leaders who embody these values in how they lead teams, steward resources, and serve the community.

Life In Kodiak

Located on beautiful Kodiak Island, this role offers the opportunity to build meaningful community connections while experiencing Alaska's unique coastal lifestyle, outdoor recreation, and close-knit community.