Strategic Executive Assistant to Vice Dean (On-site)

Brooklyn Law School; New York (NY); Vor Ort; USD 68.000 - 75.000; Vollzeit

Benefits dieser Stelle

Benefits package

Zusammenfassung

Brooklyn Law School is seeking an Executive Assistant for the Vice Dean to support administrative, operational, and strategic functions of the Vice Dean’s Office in Downtown Brooklyn, NY. The role requires exceptional organizational, communication, and discretion, serving as liaison with internal and external stakeholders and coordinating daily activities and long-term initiatives.

The position is full-time and exempt, on-site only.

Qualifikationen

• Minimum of 3 years experience in high-level administrative support.
• 5-7 years’ experience in higher education.
• Excellent organizational and time management skills.
• Strong ability to manage multiple priorities.
• High level of professionalism, discretion and confidentiality.
• Strong interpersonal skills.
• Ability to adapt to shifting priorities and manage competing deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, Zoom, Outlook and document sharing tools.

Aufgaben

• Maintaining confidential salary information and letters for Adjunct faculty, Professors of Practice, and Visiting Professors.
• Maintaining records related to the BLS instructional program, including course syllabi, faculty annual reports, accreditation, and similar matters.
• Preparing academic materials for Board of Trustees meetings.
• Assisting the BLS Status Committee (a faculty committee) in its preparation of materials for its meetings on contract renewal, promotion, and tenure and preparing such information for BOT meetings.
• Assisting and supporting the work of all faculty committees in their preparation of committee materials and work product.
• Preparing CLE certifications for all faculty.
• Updating all major academic policy documents, including the Student Handbook, Faculty Handbook, Adjunct Handbook, and Regulations on Tenure and Promotion.
• Liaising with Registrar, HR, Finance, Communications regarding faculty charges, adjunct faculty hiring, and numerous administrative matters pertaining to the faculty or academic program.
• Preparing certain materials related to official BLS events, such as Convocation and Graduation, including Graduation Prizes and the Graduation Program.
• Maintaining records, including correspondence between the Vice Dean and students regarding academic policies.
• Managing work-related travel, reimbursements, and paperwork for the Vice Dean.
• Assisting the Vice Dean with the Vice Dean’s calendar and setting up meetings, including hybrid/remote meetings from the dean’s conference rooms
• Providing classroom assistance to the Vice Dean regarding the Vice Dean’s course, including tracking attendance, posting (as necessary) materials on Canvas, and arranging for Zoom recordings as needed.
• Providing assistance to the Vice Dean regarding the Vice Dean’s own scholarly activities.

Kenntnisse

High-level administrative support

Higher education experience

Organizational time management

Multitasking

Discretion confidentiality

Interpersonal skills

Microsoft Office

Zoom

Outlook

Document sharing tools

Tools

Colleague

Jobbeschreibung

Brooklyn Law School is seeking an Executive Assistant for the Vice Dean to support administrative, operational, and strategic functions of the Vice Dean’s Office in Downtown Brooklyn, NY. The role requires exceptional organizational, communication, and discretion, serving as liaison with internal and external stakeholders and coordinating daily activities and long-term initiatives.

The position is full-time and exempt, on-site only.