Executive Assistant to Vice Dean | Higher Education

Brooklyn Law School; New York (NY); On-site; USD 68,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Retirement plan

Dependent tuition scholarship

Summer Friday PTO

Job summary

Brooklyn Law School is seeking an Executive Assistant to the Vice Dean to provide high-level administrative support in Downtown Brooklyn. The role involves calendar management, meeting coordination, and acting as a liaison with faculty, staff, and external partners to ensure smooth operation of the Vice Dean’s Office.

Ideal candidates will have a Bachelor’s degree, 3+ years of superior admin experience, and a track record of discretion and professionalism in a fast-paced academic environment.

Qualifications

• Bachelor’s degree required.
• Minimum of 3 years of experience in high-level administrative support.
• 5–7 years of experience in higher education.
• Excellent organizational and time-management skills.

Responsibilities

• Maintaining confidential salary information and letters for Adjunct faculty, Professors of Practice, and Visiting Professors.
• Preparing academic materials for Board of Trustees meetings.
• Assisting the BLS Status Committee in preparing materials for meetings and BOT meetings.
• Assisting faculty committees in preparing materials and work product.
• Preparing CLE certifications for all faculty.
• Updating major academic policy documents including Student/Faculty/Adjunct Handbooks.

Skills

Organizational skills

Time management

Discretion and confidentiality

Interpersonal skills

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office

Zoom

Outlook

Document sharing tools

Job description

Brooklyn Law School is seeking an Executive Assistant to the Vice Dean to provide high-level administrative support in Downtown Brooklyn. The role involves calendar management, meeting coordination, and acting as a liaison with faculty, staff, and external partners to ensure smooth operation of the Vice Dean’s Office.

Ideal candidates will have a Bachelor’s degree, 3+ years of superior admin experience, and a track record of discretion and professionalism in a fast-paced academic environment.