Executive Assistant to the Superintendent

Illinois Education Job Bank; Alsip (IL); Híbrido; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

Illinois Education Job Bank seeks an Executive Assistant to the Superintendent to support daily district operations. You will coordinate Board of Education meetings, manage communications, and maintain official records with discretion and accuracy.

Responsibilities include calendar management, travel arrangements, enrollment reporting, and maintaining district websites. Strong communication, ethics, and organizational skills are essential for success in this role.

Formación

• High school diploma or equivalent required.
• Excellent oral and written communication skills.
• Strong interpersonal skills.
• Proficient in word processing and database programs with speed and accuracy.
• Knowledge of administrative office procedures.

Responsabilidades

• Assist and support the Superintendent in day-to-day operations.
• Demonstrate discretion, sound judgment, and ethical behavior with confidential information.
• Coordinate Board of Education agenda prep and minutes; maintain official records.
• Disseminate Board meeting materials to appropriate staff.
• Process the Superintendent’s correspondence, inquiries, and reports.
• Maintain accurate filing system for district documents.
• Oversee purchasing of office supplies.
• Submit official enrollment reporting to the state.
• Update website with Board meetings and agendas.
• Ensure ISBE retention procedures compliance.
• Maintain Superintendent Calendar and travel arrangements.
• Prepare District 126 calendars (ISBE, Parent Calendars).
• Coordinate facility usage and scholarship programs.
• Administer and oversee the Food Service program.
• Complete General State Aid report to ISBE.

Conocimientos

Oral and written communication

Interpersonal skills

Administrative support

Discretion and ethics

Attention to detail

Educación

High School Diploma or Equivalent

Herramientas

Word processing

Database programs

Spreadsheet basics

Descripción del empleo

Executive Assistant to the Superintendent

Duties

Assist and support the Superintendent in the day to day operations of the school district

Demonstrate discretion, sound judgment, and ethical behavior in handling confidential situations

Coordinate and oversee the preparation of the Board of Education agenda, dissemination of materials to appropriate persons, attend Board meetings, prepare official minutes of Board meetings and maintain official records of the minutes

Post information on open meetings with appropriate media sources

Handle the processing of the Superintendent’s correspondence, inquiries, reports, notices, etc.

Maintain accurate filing system for all district documents

Purchasing of office supplies

Official student enrollment reporting to state

Update the website on Board meetings and agendas

Ensure compliance with ISBE document retention procedures

Maintain Superintendent Calendar, schedule appointments, make travel arrangements

Prepare District 126 Calendars (ISBE, Parent Calendars)

Coordinate and maintain facility usage

Administer and oversee the Food Service program (Cook training, parent applications, reporting)

Complete General State Aid report to ISBE

Maintain security card access system

Monitor School Board elections

Coordinate Clark Alford and Marilyn Clemens scholarships

Coordinate and prepare Report to the Community (three times a year)

Process Workers Compensation claims

Qualifications

Minimum High School Diploma or equivalent

Excellent oral and written communication skills

Strong interpersonal skills,

Demonstrated proficiency in using word processing and database programs including speed and accuracy

Knowledge of principles, practices and procedures utilized in an administrative office

Additional Notes

Physical Requirements:

The employee should have the physical capabilities to perform the job functions

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time;

This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned;

This job description is subject to change at any time

District 126 will make reasonable accommodations in compliance with the American with Disabilities Act of 1990