Strategic Executive Assistant to the Provost

Randolph College; Lynchburg (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Randolph College seeks an Executive Assistant to the Provost to provide comprehensive administrative support to the Provost and the Office of the Provost. The role requires proactive, discreet handling of confidential matters and strong organizational skills in a fast-paced college environment.

Responsibilities include budget creation and tracking, managing contracts for faculty and adjuncts, coordinating committee logistics, and maintaining critical faculty and program records.

Qualifications

• Bachelor's degree or 5+ years in an administrative setting.
• Strong written and verbal communication skills.
• Experience handling confidential matters with discretion.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Assist the Provost and the Office of the Provost with daily administration.
• Create, process, and track the department's annual budget and related reports.
• Manage the Provost department credit card and Concur accounts.
• Schedule ESS Committee and Board of Trustees meetings and prepare minutes/reports.
• Prepare and manage faculty contracts (full-time and adjuncts) and ensure SACSC requirements.
• Maintain personnel files, payroll, contracts, credentials, and evaluations.

Skills

Confidentiality

Communication

Interpersonal skills

Organizational skills

Self-starter

Time management

Team player

Attention to detail

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Concur

Paycom

Job description

Randolph College seeks an Executive Assistant to the Provost to provide comprehensive administrative support to the Provost and the Office of the Provost. The role requires proactive, discreet handling of confidential matters and strong organizational skills in a fast-paced college environment.

Responsibilities include budget creation and tracking, managing contracts for faculty and adjuncts, coordinating committee logistics, and maintaining critical faculty and program records.