Senior Executive Assistant & Board Liaison

INSTITUTE OF AMERICAN INDIAN &; Santa Fe (NM); On-site; USD 55,000 - 75,000; Full time

Job summary

Institute of American Indian Arts (IAIA) seeks an Executive Assistant to the President to provide high-level administrative and operational support. You will manage the President's calendar, prepare materials, and coordinate governance activities and Board of Trustees documentation.

The role requires AA degree and at least five years of executive assistant experience in a complex environment, with expert MS Office skills and strong confidentiality.

Qualifications

• Must have AA Degree and at least five-plus years executive assistant-level experience in a large complex environment.
• Expert knowledge of Microsoft Office and professional business communication.
• Experience supporting executive leadership and governance functions.

Responsibilities

• Serve as primary contact for the Office of the President, ensuring professional, confidential communication.
• Manage the President's calendar, meetings, and institutional commitments.
• Prepare, edit, and proofread correspondence, reports, and briefing materials.
• Arrange travel and events for the President and designated personnel.
• Maintain tracking systems for correspondence and action items.
• Coordinate Board of Trustees activities and governance documentation.

Skills

Calendar management

Communication

Confidentiality

Stakeholder coordination

Meeting minutes

Education

AA Degree

Bachelor's degree preferred

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Institute of American Indian Arts (IAIA) seeks an Executive Assistant to the President to provide high-level administrative and operational support. You will manage the President's calendar, prepare materials, and coordinate governance activities and Board of Trustees documentation.

The role requires AA degree and at least five years of executive assistant experience in a complex environment, with expert MS Office skills and strong confidentiality.