Strategic Executive Assistant to CEO & Board

Infrastructure Engineering, Inc.; Indianapolis (IN); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Highly Competitive Salary & Bonus

Medical, Dental, Vision

401K with Employer Match

Paid Holidays

Life Insurance

Disability Insurance

Professional Development

Tuition Reimbursement/Conferences

Volunteer Opportunities

Job summary

Infrastructure Engineering, Inc. (IEI), a leading civil engineering firm, seeks an Executive Administrative Assistant II to support the CEO and President.

This role partners with senior leadership, manages complex calendars, coordinates board materials, and drives confidential strategic initiatives. The position requires 7–10 years of progressive EA experience, experience with C-suite executives, and comfort with governance matters.

Qualifications

• Bachelor's degree preferred; equivalent education and experience considered.
• 7–10 years of progressive executive assistant experience, with at least 3–5 years supporting C-Suite executives
• Experience in partnering with CEO/President and Board of Directors coordination, governance matters
• Experience in professional services, engineering, construction, or related industries preferred
• Proven track record of managing complex, high-volume calendars and competing priorities

Responsibilities

• Manage complex executive calendars with strategic prioritization and travel itineraries
• Serve as primary contact for internal/external stakeholders seeking access to the CEO/President
• Coordinate board meetings, materials, and minutes, including action item tracking
• Draft, edit, and finalize correspondence, presentations, and reports for the CEO/President
• Support special projects and initiatives as assigned by CEO/President
• Lead and coordinate administrative staff workflow and cross-functional coordination

Skills

Calendar management

Executive support

Stakeholder management

Communication

Discretion and confidentiality

Education

Bachelor's degree preferred

Professional certifications (CAP, PACE) valued

Tools

Microsoft Office Suite

Deltek (Vantagepoint)

CRM systems

Job description

Infrastructure Engineering, Inc. (IEI), a leading civil engineering firm, seeks an Executive Administrative Assistant II to support the CEO and President.

This role partners with senior leadership, manages complex calendars, coordinates board materials, and drives confidential strategic initiatives. The position requires 7–10 years of progressive EA experience, experience with C-suite executives, and comfort with governance matters.