Executive Assistant to the President & Strategy Office

University-of-Mount-Saint-Vincent; New York (NY); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision insurance

Flexible Spending Account (FSA)

Extended Short-Term Disability

Long-Term Disability (employer-paid)

Voluntary Life Insurance

Commuter benefits

403(b) Retirement Plan

Employee Assistance Program (EAP)

Professional development opportunities

Tuition benefits for employees and/or;

Job summary

The University of Mount Saint Vincent is seeking an experienced Executive Assistant to the President to provide high-level administrative support and ensure smooth daily operations of the Office of the President. This on-site role requires discretion, organization, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management for the President and VP for Strategy, travel coordination, document preparation, and budget support.

Qualifications

• Bachelor’s degree required; equivalent combination of education and relevant experience may be considered.
• At least five years of progressively responsible administrative or executive support experience; supporting a president/CEO preferred.
• Exceptional organizational skills and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication, proofreading, and document preparation.
• Judgment, discretion, diplomacy, and handling of sensitive matters.
• Strong interpersonal skills and ability to work with senior leaders, trustees, staff, students, donors.

Responsibilities

• Manage the President’s calendar, scheduling, prioritization, and meetings.
• Provide calendar support for the Vice President for Strategy and coordinate logistics.
• Arrange domestic and international travel for the President and VP for Strategy.
• Prepare, format, and proofread correspondence, materials, reports, and agendas.
• Ensure agendas and materials are ready for significant meetings.
• Maintain office systems, records, files, and supplies for the President’s Office.
• Support budget processes, including requisitions, invoices, reimbursements, and expense documentation.
• Track commitments and follow up on actions to meet deadlines.
• Use Microsoft Office and AI-enabled tools to improve efficiency.
• Handle confidential documents with discretion and professionalism.
• Coordinate meetings, events, visitors, and related logistics for the President’s Office.

Skills

Organizational skills

Multitasking

Communication skills

Proofreading

Discretion

Interpersonal skills

Initiative

Microsoft Office

AI-enabled tools

Education

Bachelor’s degree

Tools

Microsoft Office

AI productivity tools

Job description

The University of Mount Saint Vincent is seeking an experienced Executive Assistant to the President to provide high-level administrative support and ensure smooth daily operations of the Office of the President. This on-site role requires discretion, organization, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management for the President and VP for Strategy, travel coordination, document preparation, and budget support.