Strategic Executive Assistant to the President

University of Southern California; Glendale (CA); On-site; USD 145,000 - 160,000; Full time

Job summary

University of Southern California seeks an Executive Assistant to the Office of the President to provide high‑level support and coordinate complex administrative workflows. The role requires managing calendars, briefings, travel, and communications to optimize the President's time and organizational priorities.

The position emphasizes independent judgment in a high‑pressure environment, collaboration with the Chief of Staff, and leveraging AI tools to improve productivity and decision‑making

Qualifications

• Bachelor's degree required or combined experience/education to substitute.
• 10 years of related work experience.
• Ability to exercise sound judgment in high‑pressure, high‑visibility environments.
• Ability to interpret executive priorities and translate them into actionable direction.

Responsibilities

• Directs strategic calendar planning and scheduling for the President's engagements.
• Coordinates with the Chief of Staff to resolve calendar conflicts and anticipate commitments.
• Designs and delivers executive briefings and background materials for meetings and events.
• Manages travel logistics, itineraries, and on-site arrangements.
• Oversees correspondence workflows and ensures confidentiality and responsiveness.
• Drafts and edits communications for executive leadership, maintaining style and tone.
• Manages expense reimbursements for the President.
• Coordinates availability of the President's Special Advisor for events and travel.

Skills

Executive support

Calendar management

Stakeholder engagement

Decision-making

Communication skills

AI proficiency

Education

Bachelor's degree

Tools

Office suite

Job description

University of Southern California seeks an Executive Assistant to the Office of the President to provide high‑level support and coordinate complex administrative workflows. The role requires managing calendars, briefings, travel, and communications to optimize the President's time and organizational priorities.

The position emphasizes independent judgment in a high‑pressure environment, collaboration with the Chief of Staff, and leveraging AI tools to improve productivity and decision‑making