Strategic Executive Assistant to the Owner

Luke's Automotive Services Inc.; Columbus (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

Luke's Automotive Services Inc. is hiring an Executive Assistant to the Owner to protect time and energy, manage calendars, and handle communications with discretion. This role acts as a trusted extension of the Owner, proactively coordinating tasks and personal responsibilities to keep high‑value work moving.

The ideal candidate will anticipate needs, manage travel, organize projects, and maintain confidential records while serving as a professional liaison with employees and vendors.

Qualifications

• Demonstrated experience in executive support or high-level administrative coordination.
• Exceptional organization and follow‑through with confidential information.
• Proactive mindset with the ability to anticipate needs and move work forward.
• Excellent written and verbal communication, professional on the Owner's behalf.

Responsibilities

• Protect and prioritize the Owner's time by gatekeeping requests and commitments.
• Own Luke's calendar across business and personal commitments; schedule efficiently.
• Review and organize inbox, surface items needing attention, and follow-up.
• Capture commitments, track action items, and close loops with stakeholders.
• Anticipate needs, identify obstacles, and offer concise recommendations.
• Coordinate travel, reservations, itineraries, and contingency plans.
• Handle personal administrative tasks to free the Owner for high-value work.
• Coordinate with employees, vendors, and advisors while preserving confidentiality.
• Take ownership of one-time projects to reduce administrative burden.

Skills

Executive support

Calendar management

Email management

Project coordination

Discretion

Tools

Email & calendar tools

Documents & spreadsheets

Cloud storage & PM tools

Job description

Luke's Automotive Services Inc. is hiring an Executive Assistant to the Owner to protect time and energy, manage calendars, and handle communications with discretion. This role acts as a trusted extension of the Owner, proactively coordinating tasks and personal responsibilities to keep high‑value work moving.

The ideal candidate will anticipate needs, manage travel, organize projects, and maintain confidential records while serving as a professional liaison with employees and vendors.