Strategic Executive Assistant to the Executive Office

The Bay Area Air Quality Management District; San Francisco (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

The Bay Area Air District is recruiting for a Temporary Executive Assistant I/II in the Executive Office. This role supports the office with board/committee agenda packets, meeting attendance, and day-to-day executive support, including travel arrangements and calendar management.

The position requires discretion, the ability to handle confidential information, and coordination of materials for Board meetings, with potential extension past December 2026 based on need.

Qualifications

• Executive Assistant I: Associate degree and 1 year of admin/EA experience.
• Executive Assistant II: above + 2 years of EA experience.
• Equivalent combination of education/experience will be considered.

Responsibilities

• Prepare agendas and materials for Board/Committee meetings.
• Schedule and coordinate meetings, travel, and calendars.
• Transcribe minutes and draft reports from notes or instructions.
• Proofread and upload materials to the Air District's website.
• Maintain confidential files and handle sensitive information.

Skills

Calendar management

Executive support

Discretion

Communications

Education

Associate degree in business administration

Tools

Microsoft Office Suite

Zoom/Teams

Job description

The Bay Area Air District is recruiting for a Temporary Executive Assistant I/II in the Executive Office. This role supports the office with board/committee agenda packets, meeting attendance, and day-to-day executive support, including travel arrangements and calendar management.

The position requires discretion, the ability to handle confidential information, and coordination of materials for Board meetings, with potential extension past December 2026 based on need.