Strategic Executive Assistant to the Director

Associated Students, Inc.; San Luis Obispo (CA); On-site; USD 88,000 - 141,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement (CalPERS)

Paid Holidays

Vacation Time

Sick Leave

Job summary

Associated Students, Inc. (ASI) in San Luis Obispo, CA is seeking an Executive Assistant to provide comprehensive executive support to the Executive Director. The role requires high discretion, strategic administrative support, and professional liaison with internal and external stakeholders.

Based at Cal Poly, this position supports a fast-paced environment and complex, multi‑stakeholder initiatives. The Executive Assistant will manage the Executive Director’s calendar, coordinate travel,

Qualifications

• Graduation from a four-year college or university.
• Minimum three (3) years of experience, five (5) years preferred.
• Experience working in a college or university setting preferred.
• Proficiency with Microsoft Office applications, SharePoint, and project management tools.
• Understanding of budgeting and purchasing processes.

Responsibilities

• Strategically manage the Executive Director’s calendar by aligning commitments with organizational priorities.
• Coordinate travel plans for the Executive Director.
• Act as a liaison for the Executive Director with external entities.
• Lead the planning, preparation, and follow‑through for ASI Management meetings, Executive Director forums, leadership retreats, and other executive‑level meetings.
• Develop agendas, coordinate materials, logistics, and participant communications; document decisions and action items; monitor completion of next steps.

Skills

Executive support

Calendar management

Project management

Written communication

Stakeholder coordination

Discretion & confidentiality

Education

Bachelor's degree

Experience in higher education setting preferred

Tools

Microsoft Office

SharePoint

Project management tools

Budgeting software

Job description

Associated Students, Inc. (ASI) in San Luis Obispo, CA is seeking an Executive Assistant to provide comprehensive executive support to the Executive Director. The role requires high discretion, strategic administrative support, and professional liaison with internal and external stakeholders.

Based at Cal Poly, this position supports a fast-paced environment and complex, multi‑stakeholder initiatives. The Executive Assistant will manage the Executive Director’s calendar, coordinate travel,