Strategic Executive Assistant to the Chief of Staff

Illinois House of Representatives; Springfield (IL); Presencial; USD 59.000 - 72.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, dental, vision, prescription,–

Life insurance

State Employees' Retirement System

HSAs and deferred compensation

Vacation, sick and personal time

Descripción de la vacante

Illinois House of Representatives is seeking an administrative professional to support the Chief of Staff in Springfield. The role requires handling confidential information, managing the staff calendar, coordinating meetings, arranging travel, and producing briefing materials.

Strong MS Word/Excel and Google Workspace skills are essential, with excellent communication abilities. Responsibilities include greeting visitors, managing meeting logistics, preparing documents, and generating data

Formación

• Strong word processing and spreadsheet skills.
• Ability to handle confidential information with discretion.
• Proficiency with Google Workspace and email/calendar tools.

Responsabilidades

• Provide administrative secretarial support to the Chief of Staff.
• Handle confidential information.
• Screen calls and document messages with professional phone coverage.
• Manage the Chief of Staff's calendar and coordinate appointments.
• Prepare briefing materials before meetings and events.
• Greet visitors and oversee meeting logistics.
• Update contacts with phone numbers and emails.
• Schedule travel and prepare travel documents; manage reimbursements.
• Prepare, proofread, and format letters and reports.
• Generate comprehensive data reports as requested.

Conocimientos

Microsoft Word

Microsoft Excel

Google Workspace

Educación

High school diploma or equivalent

Associate's degree preferred

Descripción del empleo

Illinois House of Representatives is seeking an administrative professional to support the Chief of Staff in Springfield. The role requires handling confidential information, managing the staff calendar, coordinating meetings, arranging travel, and producing briefing materials.

Strong MS Word/Excel and Google Workspace skills are essential, with excellent communication abilities. Responsibilities include greeting visitors, managing meeting logistics, preparing documents, and generating data