Strategic Executive Assistant to the CEO

PES; Pittsburgh (Allegheny County); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Optional Simple IRA after 1 year

Possible paid continuing education

Job summary

PES is seeking a full-time Executive Assistant to report to the President. The role emphasizes professional communication, data entry, and office management to support daily operations in a dynamic environment.

Ideal candidates have 5+ years of administrative experience, strong MS Office skills, and meticulous attention to detail. The position runs Monday–Friday, 8:30am–5:00pm, with benefits including PTO, training, and health coverage.

Qualifications

• 5+ years of administrative experience preferred.
• Clear and professional communication with customers and staff.
• Accurate data entry and attention to detail required.
• Proficient with MS Office and Excel.
• Able to work Monday to Friday 8:30am-5:00pm.

Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, filing, maintain office supplies
• Filing, maintain office supplies

Skills

Excellent communication

Attention to detail

Data entry

MS Office proficiency

Time management

Team collaboration

Tools

Excel

MS Office

Job description

PES is seeking a full-time Executive Assistant to report to the President. The role emphasizes professional communication, data entry, and office management to support daily operations in a dynamic environment.

Ideal candidates have 5+ years of administrative experience, strong MS Office skills, and meticulous attention to detail. The position runs Monday–Friday, 8:30am–5:00pm, with benefits including PTO, training, and health coverage.