Strategic Executive Assistant to the CEO

Love Energy Savings; Naples (FL); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and paid holidays

Paid parental leave

$25,000 life insurance policy at no成本

403(b) retirement plan; matching after

Job summary

Patty Baker Humane Society Naples is seeking an Executive Assistant to the CEO to enable leadership through organized operations, proactive anticipation of needs, and reliable execution in a fast-paced nonprofit environment.

You will manage the CEO's calendar, coordinate travel, prepare briefing materials, track commitments, and help the office run smoothly while occasionally working evenings and weekends as needed.

Qualifications

• 3+ years of executive-level administrative support experience.
• Ability to anticipate needs and work with minimal supervision.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• High discretion and confidentiality.
• Technologically proficient with productivity software and calendar management.
• Willingness to use AI-assisted tools.
• Valid driver's license and reliable transportation.
• Experience in nonprofit or transformational environment is a plus.
• Bachelor's degree or equivalent helpful.
• Bilingual English/Spanish bonus.
• Able to lift up to 50 lbs.

Responsibilities

• Own the CEO's calendar as a strategic tool.
• Coordinate CEO travel, accommodations, itineraries, and briefings; manage expense reports.
• Manage information flow and keep commitments ahead.
• Serve as first point of contact for the CEO's office.
• Track deadlines and action items; provide reminders and status updates.
• Ensure meetings are prepared with clear next steps.
• Handle operational details of the CEO's office.
• Leverage technology and AI to automate routine tasks and improve efficiency.
• Support organizational events; represent PBHSN positively in all interactions.

Skills

Executive support

Organizational skills

Time management

Communication

Discretion & confidentiality

Technology proficient

AI-assisted workflows

Willingness to use AI tools

Bilingual (EN/ES) bonus

Education

Bachelor's degree (optional)

Tools

Productivity software

Calendar management

Digital communication tools

AI tools familiarity

Job description

Patty Baker Humane Society Naples is seeking an Executive Assistant to the CEO to enable leadership through organized operations, proactive anticipation of needs, and reliable execution in a fast-paced nonprofit environment.

You will manage the CEO's calendar, coordinate travel, prepare briefing materials, track commitments, and help the office run smoothly while occasionally working evenings and weekends as needed.