Strategic Executive Assistant to the CEO

Clinical Architecture; Indianapolis (IN); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

401k Matching

Paid Holidays & PTO

Maternity and Parental leave

Job summary

Clinical Architecture is seeking an Executive Assistant to support the Chief Executive Officer. This on-site role in Carmel, IN requires meticulous organization, discretion, and proactive coordination of schedules, travel, and communications for the CEO and executive team.

The ideal candidate will have at least three years of EA experience, a high school diploma, and a preference for a Bachelor's degree. Healthcare/IT/Engineering familiarity and project management experience are pluses.

Qualifications

• Minimum of three (3) years of professional experience as an Executive Assistant or in a similar administrative support role.
• High school diploma or equivalent required.
• Bachelor's degree in Management or related field preferred.
• Experience and / or knowledge in the Healthcare, Information Technology, or Engineering industries preferred.
• Experience supporting an executive leader within the Healthcare, Information Technology, or Engineering industries a plus.
• Experience in Project Management a plus.
• Proven ability to take initiative.
• Strong interpersonal skills with the ability to build rapport and collaborate effectively.

Responsibilities

• Organize, manage, and track the CEO's workflow, priorities, and commitments.
• Manage and maintain the CEO's calendar, including scheduling meetings, appointments, travel, and conferences; proactively adjust as needed.
• Coordinate and prepare materials for meetings, including agendas and briefing documents.
• Accurately record and distribute meeting minutes.
• Research, compile, and analyze information to prepare documents and presentations for internal teams, executives, and clients.
• Coordinate all CEO-related logistics and interactions with internal and external leadership.
• Oversee administrative policies and office procedures; recommend improvements as appropriate.
• Draft and prepare executive-level responses to routine correspondence, memos, and communication.
• Review presentations, internal memos, whitepapers, and other content on behalf of the CEO.
• Assist with social media initiatives as needed.
• Monitor and manage ongoing priorities when the CEO is out of office.
• Provide general administrative and operational support as required.

Skills

Executive support experience

Calendar management

Communication skills

Discretion

Organization

Problem-solving

Education

High school diploma or equivalent

Bachelor's degree in Management or related field

Tools

Microsoft Office Suite

Job description

Clinical Architecture is seeking an Executive Assistant to support the Chief Executive Officer. This on-site role in Carmel, IN requires meticulous organization, discretion, and proactive coordination of schedules, travel, and communications for the CEO and executive team.

The ideal candidate will have at least three years of EA experience, a high school diploma, and a preference for a Bachelor's degree. Healthcare/IT/Engineering familiarity and project management experience are pluses.