Strategic Executive Assistant to the CEO

Marion County Public Health Department; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Eskenazi Health is seeking a highly organized Special Executive Assistant to support our CEO. In this role you will manage complex calendars, coordinate meetings, and prepare executive communications, reports, and materials while safeguarding confidentiality.

As the trusted partner to the CEO, you will liaise with senior leaders, board members, staff, and external partners, drive strategic initiatives, and ensure smooth operations of the executive office in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration or a related field with extensive admin experience requirement as described in the ad.
• Candidates should possess exceptional organizational, written, verbal, and interpersonal communication skills; the ability to manage confidential information with discretion; strong decision-making and problem-solving abilities; and advanced proficiency with Microsoft Office applications, Adobe Acrobat, and digital collaboration platforms.

Responsibilities

• Manage executive calendars, meetings, correspondence, travel documentation, and daily administrative operations.
• Serve as a liaison between executive leadership, senior leaders, board members, staff, and external partners.
• Prepare meeting materials, presentations, reports, and executive communications.
• Coordinate and document meetings, including agendas and minutes.
• Screen and respond to inquiries with professionalism and discretion.
• Lead and support special projects while tracking progress and ensuring timely completion.
• Maintain confidential records and sensitive information in accordance with regulatory requirements.

Skills

Organizational skills

Written and verbal communication

Discretion

Relationship building

Problem-solving

Education

Bachelor's degree in Business Administration or related field

Associate degree + 4 years executive admin experience

Ten years admin support experience with 5+ years supporting senior executives

Tools

Microsoft Office

Adobe Acrobat

Digital collaboration platforms

Job description

Eskenazi Health is seeking a highly organized Special Executive Assistant to support our CEO. In this role you will manage complex calendars, coordinate meetings, and prepare executive communications, reports, and materials while safeguarding confidentiality.

As the trusted partner to the CEO, you will liaise with senior leaders, board members, staff, and external partners, drive strategic initiatives, and ensure smooth operations of the executive office in a fast-paced environment.