Strategic Executive Assistant to the CEO

Pocketbook Agency; Beverly Hills (CA); On-site; USD 108,000 - 132,000; Full time

Job summary

Pocketbook Agency seeks an exceptional Executive Assistant to provide high-level support to the CEO of a fast-paced Beverly Hills client services firm. This role is high-touch and high-trust, requiring urgency, proactive thinking, and the ability to stay several steps ahead to keep the CEO's day running smoothly.

You will manage a demanding calendar, coordinate complex travel, prep materials, liaise with executives and clients, and handle confidential information with discretion.

Qualifications

• 5+ years of Executive Assistant experience supporting a CEO, Founder, or C-suite executive in a fast-paced environment.
• Experience within professional services, client services, finance, consulting, entertainment, or another high-touch business environment strongly preferred.
• Expert-level Outlook and Google Suite proficiency with demonstrated experience managing complex, high-volume executive calendars.
• Strong experience coordinating intricate domestic and international travel.
• Exceptional organizational skills with a clearly defined system for managing priorities, follow-ups, and competing demands.

Responsibilities

• Own and manage a high-volume, constantly evolving calendar, prioritizing meetings and commitments based on business needs.
• Anticipate conflicts, manage cascading schedule changes, communicate updates proactively, and keep the CEO organized.
• Serve as a key point of coordination between the CEO, internal teams, clients, executives, and external partners.
• Track follow-ups, action items, deadlines, and key priorities to ensure nothing falls through the cracks.
• Coordinate complex, multi-leg domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and real-time troubleshooting.

Skills

Calendar management

Travel coordination

Executive support

Outlook

Google Workspace

Communication

Prioritization

Discretion

Client liaison

Event coordination

Tools

Outlook

G Suite

Job description

Pocketbook Agency seeks an exceptional Executive Assistant to provide high-level support to the CEO of a fast-paced Beverly Hills client services firm. This role is high-touch and high-trust, requiring urgency, proactive thinking, and the ability to stay several steps ahead to keep the CEO's day running smoothly.

You will manage a demanding calendar, coordinate complex travel, prep materials, liaise with executives and clients, and handle confidential information with discretion.