Strategic Executive Assistant to the C-Suite

Kent; Muscatine (IA); On-site; USD 65,000 - 90,000; Full time

Job summary

KENT Shared Services, LLC is seeking an experienced Executive Assistant in Muscatine, IA to support the Executive Leadership Team. The role manages complex calendars, prepares high-level communications, coordinates board meetings, and drives efficiency through technology and process improvements.

The successful candidate will have 5+ years of executive support, proficiency with MS 365, and certifications like CAP/PACE/CEA or be willing to obtain within 18 months.

Qualifications

• CAP, PACE, CEA, or comparable certification required at hire, or willingness to obtain within 18 months

Responsibilities

• Manage complex executive calendars, resolve conflicts, and protect high-value time.
• Prepare agendas, presentations, briefing materials, reports, and executive communications with discretion.
• Coordinate executive and board meetings, manage materials in Diligent, track action items and follow-up.
• Act as liaison to internal/external stakeholders, screen requests, secure information flow, represent executives.
• Lead cross-functional projects, events, and off-site meetings with plans, milestones, risks, and timely completion.
• Leverage Microsoft 365, collaboration, automation, and AI tools to streamline routine work and productivity.
• Evaluate workflows, reduce manual effort, implement secure process improvements and templates.
• Maintain highly confidential information per security and privacy requirements.
• Anticipate needs, adapt to priorities, and provide polished support in a fast-paced environment.

Skills

MS 365 proficiency

AI-enabled tools

Executive communication

Calendar management

Discretion & professionalism

Education

Associate or bachelor’s degree in business administration, communications, management, or related field

Tools

Diligent board-management software

Job description

KENT Shared Services, LLC is seeking an experienced Executive Assistant in Muscatine, IA to support the Executive Leadership Team. The role manages complex calendars, prepares high-level communications, coordinates board meetings, and drives efficiency through technology and process improvements.

The successful candidate will have 5+ years of executive support, proficiency with MS 365, and certifications like CAP/PACE/CEA or be willing to obtain within 18 months.