Strategic Executive Assistant to the Leadership Team

KENT WORLDWIDE; Muscatine (IA); On-site; USD 60,000 - 90,000; Full time

Job summary

KENT Shared Services, LLC, part of the KENT WORLDWIDE family, seeks an experienced Executive Assistant to support the Executive Leadership Team in Muscatine, IA. The role manages complex calendars, prepares high‑level communications, and coordinates board materials with discretion and professionalism.

Candidate must have 5+ years of executive support, experience with C‑suite, and certification or willingness to obtain CAP/PACE/CEA within 18 months.

Qualifications

• Associate or bachelor’s degree preferred; equivalent experience considered.
• Minimum five years’ executive support experience, including C‑suite level support.
• CAP/PACE/CEA or equivalent certification required or willingness to obtain within 18 months.

Responsibilities

• Manage complex and frequently changing executive calendars, prioritizing commitments and protecting time for high‑value needs.
• Prepare agendas, presentations, briefing materials, reports, and other executive communications with discretion and quality.
• Coordinate executive and board meetings, manage materials in Diligent, document action items, and track follow‑ups.
• Serve as a trusted liaison for stakeholders, screening requests and protecting confidential information.
• Coordinate cross‑functional projects, events, and off‑site meetings with plans, milestones, risks, and timely completion.
• Leverage Microsoft 365, collaboration, automation, and AI tools to improve productivity and information access.
• Evaluate workflows and implement secure process improvements and templates.
• Maintain highly confidential information per security and records policies.
• Anticipate needs, adapt to changing priorities, and provide polished support in a fast‑paced environment.
• Other duties as assigned.

Skills

Calendar management

Executive support

Project coordination

AI-enabled tools

Microsoft 365

Discretion and confidentiality

Problem-solving

Education

Associate or Bachelor's degree in business administration, communications, management

Tools

Diligent

Microsoft 365

Job description

KENT Shared Services, LLC, part of the KENT WORLDWIDE family, seeks an experienced Executive Assistant to support the Executive Leadership Team in Muscatine, IA. The role manages complex calendars, prepares high‑level communications, and coordinates board materials with discretion and professionalism.

Candidate must have 5+ years of executive support, experience with C‑suite, and certification or willingness to obtain CAP/PACE/CEA within 18 months.