Senior Executive Assistant to C-Suite

KENT WORLDWIDE™; Muscatine (IA); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

KENT Shared Services, LLC in Muscatine, IA seeks an experienced Executive Assistant to provide high-level administrative support to the Executive Leadership Team. Responsibilities include managing complex calendars, preparing materials, coordinating board meetings in Diligent, and leveraging Microsoft 365 and AI-enabled tools to boost productivity while safeguarding confidential information.

Minimum five years of executive support experience and CAP/PACE/CEA certification or willingness to

Qualifikationen

• Five years of progressively responsible executive support experience, including direct support of C-suite or senior executives.
• Experience supporting multiple executives is highly preferred.
• Experience improving administrative processes using technology, automation, or digital tools.

Aufgaben

• Manage complex and changing executive calendars and priorities.
• Prepare agendas, presentations, briefing materials, and executive communications.
• Coordinate executive and board meetings; track action items and follow-up.
• Liaise with internal/external stakeholders; protect confidential information.
• Lead cross-functional projects, events, and off-site meetings with milestones.
• Use Microsoft 365 and AI-enabled tools to streamline work and improve productivity.
• Identify and implement process improvements and templates to reduce manual effort.
• Maintain highly confidential information per security and privacy requirements.
• Anticipate executive needs and adapt to changing priorities in a fast-paced environment.
• Other duties as assigned.

Kenntnisse

Microsoft 365

Diligent board

AI automation tools

Executive communication

Discretion

Independent work

Ausbildung

Associate or Bachelor’s degree in business/related field

CAP/PACE/CEA certification or equivalent

Tools

Diligent board-management software

Jobbeschreibung

KENT Shared Services, LLC in Muscatine, IA seeks an experienced Executive Assistant to provide high-level administrative support to the Executive Leadership Team. Responsibilities include managing complex calendars, preparing materials, coordinating board meetings in Diligent, and leveraging Microsoft 365 and AI-enabled tools to boost productivity while safeguarding confidential information.

Minimum five years of executive support experience and CAP/PACE/CEA certification or willingness to