Strategic Executive Assistant to Team Leaders

DBA Advisory; Arkansas; On-site; USD 50,000 - 70,000; Full time

Job summary

DBA Advisory is seeking an Executive Assistant to support executives with correspondence, scheduling, and stakeholder management across teams and clients. You will manage high-volume inboxes, maintain calendars, prepare briefing materials, and ensure deadlines are met with discretion and professionalism.

Based in the United States, you will coordinate with international stakeholders, handle confidential information, and contribute to efficient operations within the Turnkey Shared Services

Qualifications

• Must have a Bachelor’s Degree in any field. Business Administration, Office Administration, Communication, or a related course is an advantage.
• Prior experience in Executive/Personal/Virtual Assistant or senior administrative role preferred; exceptional candidates with less experience may be considered.
• Strong multitasking and ability to handle inbox, calendar, calls, and follow-ups simultaneously.
• Excellent written and verbal English for client communications, especially with Australian clients.

Responsibilities

• Manage a high-volume Gmail inbox: triage, prioritize, label, and archive.
• Draft, review, and send correspondence with professional tone.
• Own and maintain executive's Google Calendar across multiple time zones.
• Coordinate meetings with international stakeholders and prepare briefing materials.
• Capture minutes and track action items through to completion.
• Prepare documents, reports, and presentations using Google Docs, Sheets, and Slides.
• Process expense reports, timesheets, invoices, and reimbursements.
• Arrange domestic and international travel and itineraries.

Skills

Inbox management

Calendar management

Stakeholder management

Google Workspace proficiency

English communication

Discretion and integrity

Education

Bachelor's degree

Tools

Gmail

Google Calendar

Google Drive

Google Meet

Job description

DBA Advisory is seeking an Executive Assistant to support executives with correspondence, scheduling, and stakeholder management across teams and clients. You will manage high-volume inboxes, maintain calendars, prepare briefing materials, and ensure deadlines are met with discretion and professionalism.

Based in the United States, you will coordinate with international stakeholders, handle confidential information, and contribute to efficient operations within the Turnkey Shared Services