Strategic Executive Assistant to Senior Leadership

Illinois Tollway; Chicago (IL); On-site; USD 70,000 - 80,000; Full time

Job summary

The Illinois Tollway is seeking an Executive Secretary in Downers Grove, IL to serve as a strategic partner to the Diversity Department, providing high-level administrative support to senior leadership and ensuring smooth daily operations.

Under Leadership, you will manage calendars, draft and proofread documents, coordinate travel, and handle complex scheduling while working with CRM and project-management tools. This role emphasizes collaboration and organizational excellence.

Qualifications

• Minimum of five years of progressive experience in an administrative, coordination, or customer service role.
• Excellent verbal and written communication skills.
• Ability to manage and prioritize multiple tasks in a fast-paced environment and meet deadlines.
• Ability to work with stakeholders at all organizational levels.
• Proficiency with Microsoft Office and CRM/project-management tools.

Responsibilities

• Serve as the initial point of contact for office inquiries and triage issues.
• Prepare, modify and proofread documents and correspondences.
• Schedule and maintain calendars, meetings and travel.
• Submit, reconcile and track departmental expense reports and invoices.
• Support coordination of relationships and communications with stakeholders.
• Organize and procure office supplies and materials.
• Support departmental tasks and system updates as needed.
• Utilize CRM platforms and workflow systems to support project tracking.

Skills

Admin experience

Communication skills

Multitasking

MS Office proficiency

CRM tools

Education

High School Diploma

Associate’s degree

Tools

Salesforce

Smartsheet

SharePoint

Teams

CRM platforms

Job description

The Illinois Tollway is seeking an Executive Secretary in Downers Grove, IL to serve as a strategic partner to the Diversity Department, providing high-level administrative support to senior leadership and ensuring smooth daily operations.

Under Leadership, you will manage calendars, draft and proofread documents, coordinate travel, and handle complex scheduling while working with CRM and project-management tools. This role emphasizes collaboration and organizational excellence.