Strategic Executive Assistant to the Director (Hybrid)

National Council of State Housing Agencies; Illinois; Hybride; USD 69 000 - 87 000; Plein temps

Avantages offerts par ce poste

Hybrid work arrangement

Paid time off

401(k) retirement plan

Tuition reimbursement

Flexible spending accounts

Federal student loan forgiveness

Résumé du poste

The Illinois Housing Development Authority (IHDA) is seeking a highly organized Executive Assistant to the Executive Director to provide high-level administrative support and ensure the Executive Office runs efficiently.

You will manage the Executive Director’s calendar, coordinate communications with senior leaders and external stakeholders, and support governance activities and strategic initiatives in a fast-paced, confidential environment.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Political Science, Communications, or related field, or equivalent experience.
• 3–5 years of progressively responsible experience providing direct administrative support to senior executives, C-suite leaders, or agency heads.
• Advanced proficiency in the Microsoft 365 suite.
• Experience managing complex executive calendars, coordinating meetings, and balancing multiple priorities in a fast-paced environment.
• Exceptional written and verbal communication skills, with strong attention to detail.
• Strong organizational, analytical, and problem-solving skills, with initiative.
• Ability to build effective working relationships with executive leadership and stakeholders.
• Demonstrated discretion and professionalism when handling confidential information.
• Ability to adapt to changing priorities while meeting deadlines.

Responsabilités

• Manage the Executive Director’s calendar, coordinate meetings, prioritize competing requests, and allocate time to organizational priorities.
• Track action items, deadlines, and follow-ups to keep projects moving forward.
• Draft, edit, and prepare professional executive-level correspondence, memoranda, and presentations.
• Serve as a key liaison between the Executive Director, senior leadership, government officials, and external stakeholders.
• Prepare for high-level meetings with organized materials and logistics.
• Support strategic initiatives related to affordable housing and public policy.
• Coordinate travel arrangements and stakeholder events for executive leadership.
• Provide backup administrative support for Board of Directors meetings and governance activities.
• Identify tools, processes, and solutions to improve efficiency and communication within the Executive Office.

Connaissances

Advanced MS 365 proficiency

Executive calendar management

Written and verbal communication

Organizational/analytical skills

Relationship building with executives

Discretion and professionalism

Adaptability to changing priorities

Formation

Bachelor's degree or higher in related field

Outils

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Description du poste

The Illinois Housing Development Authority (IHDA) is seeking a highly organized Executive Assistant to the Executive Director to provide high-level administrative support and ensure the Executive Office runs efficiently.

You will manage the Executive Director’s calendar, coordinate communications with senior leaders and external stakeholders, and support governance activities and strategic initiatives in a fast-paced, confidential environment.