Strategic Executive Assistant to Senior Director, Procurement

Moss & Associates LLC; Cypress (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Moss is seeking an Executive Assistant to the Senior Director, Procurement & Logistics in Fort Lauderdale, FL. This role demands autonomy, discretion, and sharp administrative skills to manage communications, meetings, travel, and expense reconciliation for the Senior Director and direct reports.

The ideal candidate will be tech-savvy with at least three years supporting executives and a Bachelor’s degree. Proficiency in PowerPoint, Office, Excel, Teams, and Zoom is essential, with exceptional

Qualifications

• Minimum three years’ experience supporting an executive
• Tech-savvy; proficient with common collaboration tools
• Bachelor’s degree from a four-year college or university preferred

Responsibilities

• Screen and respond to calls and inquiries, maintaining professional communication
• Greet team members and visitors and control access as needed
• Understand Global Supply Chain priorities to support the Executive and direct reports
• Prepare briefing materials and documents; conduct research and synthesize information
• Coordinate all travel and accommodations for the Executive and direct reports
• Manage Executive calendar and prioritize meetings to maximize effectiveness
• Prepare and reconcile expense reports and invoices for the Executive and direct reports
• Plan and coordinate events, logistics, catering, and RSVPs
• Maintain vendor relationships to ensure favorable terms and quality service
• Coordinate cross-departmental communication and support collaborative efforts
• Support planning presentations and developing professional slides
• Assist with participation at conferences and industry events

Skills

PowerPoint

Office Suite

MS Excel

Teams

Zoom

Education

Bachelor’s degree

Job description

Moss is seeking an Executive Assistant to the Senior Director, Procurement & Logistics in Fort Lauderdale, FL. This role demands autonomy, discretion, and sharp administrative skills to manage communications, meetings, travel, and expense reconciliation for the Senior Director and direct reports.

The ideal candidate will be tech-savvy with at least three years supporting executives and a Bachelor’s degree. Proficiency in PowerPoint, Office, Excel, Teams, and Zoom is essential, with exceptional