Strategic Executive Assistant to Public & External Affairs Chief

Boise State University; Boise (ID); On-site; USD 61,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Tuition fee waiver

Job summary

Boise State University seeks an Executive Assistant to support the Chief Public and External Affairs Officer and the Office of Communications and Marketing. You will manage calendars, coordinate travel, prepare briefing materials, and handle sensitive issues with discretion.

This role requires a Bachelor's degree with 5+ years of relevant experience or equivalent; experience with senior leaders in complex environments is preferred. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's Degree and 5 years relevant experience or equivalent professional experience
• Experience providing executive support to senior leaders in a complex organization
• Experience coordinating priorities, schedules, and projects across multiple leaders or teams
• Experience handling confidential or sensitive matters and interacting professionally with senior leadership and external stakeholders
• Experience preparing executive correspondence, agendas, and briefing materials, and tracking decisions and follow-up
• Experience in higher education, government, public affairs, or a similarly complex environment

Responsibilities

• Provide primary support to the Chief Public and External Affairs Officer and coordinated support to senior leaders, ensuring effective time management and prioritization of schedules
• Coordinate travel for executives and manage reimbursements
• Develop agendas, briefing materials, and follow-up actions
• Greet visitors professionally and maintain a welcoming office environment
• Review and resolve sensitive issues and communicate policy decisions to stakeholders

Skills

Executive support

Calendar management

Communication

Discretion

Microsoft Office

Google Workspace

Project coordination

Cross-team collaboration

Education

Bachelor's Degree and 5 years relevant experience

Tools

Microsoft Office

Google Workspace

Job description

Boise State University seeks an Executive Assistant to support the Chief Public and External Affairs Officer and the Office of Communications and Marketing. You will manage calendars, coordinate travel, prepare briefing materials, and handle sensitive issues with discretion.

This role requires a Bachelor's degree with 5+ years of relevant experience or equivalent; experience with senior leaders in complex environments is preferred. Strong organizational and communication skills are essential.