Strategic Executive Assistant to Partner | Hybrid NYC

C-Suite Assistants; New York (NY); Hybrid; USD 120,000 - 170,000; Full time

Benefits offered by this job

Base salary + bonus

Comprehensive health benefits

Job summary

C-Suite Assistants in New York City is seeking an Executive Personal Assistant to a Partner at a prestigious global retained search firm. You will sit at the center of a demanding practice, owning the calendar, filtering priorities, and liaising with clients, candidates, and senior executives across US and EMEA in a fast-paced, AI-enabled environment.

The role requires 3–5 years supporting a senior executive in finance or private equity, strong discretion, mastery of Microsoft Office, calendar

Qualifications

• 3–5 years supporting a senior executive in finance or PE/asset management.
• Experience balancing professional and personal support responsibilities.
• Comfort with AI tools to boost productivity.
• Proficient in Microsoft Office and learning internal systems.
• Knowledge of New York dining, events, luxury hotels.
• Discretion with confidential information.
• Excellent proofreading and communication skills.

Responsibilities

• Own the Partner's calendar, including personal appointments.
• Act as Chief of Staff to drive priorities and follow-through.
• Gatekeeper to clients, candidates, and colleagues across US/EMEA.
• Manage inbox and craft correspondence in the Partner's voice.
• Arrange interviews across time zones using Zoom/Teams/WebEx.
• Produce materials: reports, updates, documents, presentations.
• Prepare materials and coordinate logistics for client meetings.
• Maintain and update the candidate database.
• Coordinate domestic and international travel.
• Handle expense reporting and reservations.
• Manage the Partner's personal calendar and family scheduling.
• Coordinate with nanny on kids' schedules.
• Plan ad-hoc events and family travel.
• Leverage AI and modern tools daily to multiply impact.

Skills

Senior executive support

Discretion

Tech-savvy / AI-enabled

Microsoft Office Suite

Calendar management

Travel planning

Communication / gatekeeping

Organization / attention to detail

Tools

Internal database system

Zoom / Teams / WebEx scheduling

Job description

C-Suite Assistants in New York City is seeking an Executive Personal Assistant to a Partner at a prestigious global retained search firm. You will sit at the center of a demanding practice, owning the calendar, filtering priorities, and liaising with clients, candidates, and senior executives across US and EMEA in a fast-paced, AI-enabled environment.

The role requires 3–5 years supporting a senior executive in finance or private equity, strong discretion, mastery of Microsoft Office, calendar