Strategic Executive Assistant to Leadership Team

Oamichigan; Grand Rapids (MI); Vor Ort; USD 45.000 - 60.000; Vollzeit

Zusammenfassung

Orthopaedic Associates of Michigan (OAM) in Grand Rapids, MI is seeking an Executive Administrative Assistant to provide high-level administrative support to our executive leadership team, including the CFO, COO, President, and HR Director. This role manages complex schedules, prepares meeting materials, and coordinates governance activities in a fast-paced healthcare setting.

The position requires discretion, strong organizational skills, and the ability to handle multiple priorities, with

Qualifikationen

• Required: High school diploma or GED.
• Associate degree in Business Administration, Office Administration, Healthcare Administration, or related field; or equivalent combination of education and experience.
• Three (3) years of progressively responsible administrative support experience.
• Experience supporting senior leaders, executives, physicians, or organizational leadership teams.
• Demonstrated experience coordinating meetings, preparing agendas, and documenting meeting minutes.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams.

Aufgaben

• Coordinate and maintain complex executive calendars for senior leadership members.
• Schedule, organize, and coordinate internal and external meetings, ensuring all logistics are arranged effectively.
• Prepare meeting agendas, presentations, reports, and supporting materials for executive and committee meetings.
• Attend leadership and committee meetings as assigned and accurately record meeting minutes.
• Distribute meeting minutes, action items, and follow-up communications in a timely manner.
• Track assigned action items and assist leadership with monitoring project and committee deliverables.
• Prepare, organize, and distribute shareholder communications, reports, notices, and related materials.
• Serve as a liaison between executive leadership, physicians, shareholders, managers, employees, and external stakeholders.

Kenntnisse

Org & time mgmt

Communication skills

Confidentiality

Interpersonal skills

MS Office Proficiency

Meeting coordination

Ausbildung

High school diploma or GED

Associate degree in Business/Healthcare Admin

Bachelor's degree (preferred)

Tools

Microsoft Office

Microsoft Teams

Jobbeschreibung

Orthopaedic Associates of Michigan (OAM) in Grand Rapids, MI is seeking an Executive Administrative Assistant to provide high-level administrative support to our executive leadership team, including the CFO, COO, President, and HR Director. This role manages complex schedules, prepares meeting materials, and coordinates governance activities in a fast-paced healthcare setting.

The position requires discretion, strong organizational skills, and the ability to handle multiple priorities, with