Strategic Executive Assistant to Leadership & Programs

The Sontag Foundation; Ponte Vedra Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The Sontag Foundation seeks an Executive Assistant to provide high-level administrative and operational support to the leadership team and programmatic support to the Foundation and its Innovation Fund. This flexible role requires strong judgment, discretion, and the ability to manage multiple priorities with poise and professionalism.

Responsibilities include scheduling, travel arrangements, confidential document handling, board logistics, and office operations.

Qualifications

• Experience supporting an executive or senior leadership team.
• Strong organizational, prioritization, and decision-making skills.
• Proficiency with Microsoft 365, video conferencing, and databases; Salesforce preferred.

Responsibilities

• Provide scheduling and admin support to leadership; manage complex meetings.
• Arrange travel, itineraries, registrations, agendas, and reimbursements.
• Draft, format, proofread, and organize confidential documents and presentations.
• Coordinate Board meeting logistics and materials; arrange venue or virtual setups.
• Maintain organized contacts, files, and administrative systems; coordinate with staff and partners.
• Handle office operations, vendor coordination, and routine administrative tasks.

Skills

Executive support

Discretion

Microsoft 365

Travel coordination

Communication skills

Tools

Salesforce

PitchBook

Microsoft 365

Job description

The Sontag Foundation seeks an Executive Assistant to provide high-level administrative and operational support to the leadership team and programmatic support to the Foundation and its Innovation Fund. This flexible role requires strong judgment, discretion, and the ability to manage multiple priorities with poise and professionalism.

Responsibilities include scheduling, travel arrangements, confidential document handling, board logistics, and office operations.