Strategic Executive Assistant to Leadership & Board

Allegacy; Winston-Salem (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Allegacy seeks an Executive Assistant to provide high-level administrative support to a team of executives. You will manage calendars, coordinate travel, prepare materials, and advance projects with discretion and sound judgment.

This role partners with the Chief of Staff to support Board meetings and leadership events. The ideal candidate will strengthen relationships, ensure timely follow-through, and contribute to the efficient operation of the organization in service of members and

Qualifications

• Three+ years of administrative experience supporting senior or executive leaders.
• Financial services experience preferred; prior board support is desirable.
• Experience drafting and editing business communications and reports.

Responsibilities

• Executive communications: prepares presentations, emails, reports, and meeting materials for executives.
• Calendar and meeting management for multiple executives, onsite and virtual.
• Priority management by aligning schedules with key initiatives and deadlines.
• Executive partnership: demonstrates tact, emotional intelligence, and ability to manage up.
• Travel coordination: arranges flights, hotels, and ground transport with clear itineraries.
• Document production: creates analyses, reports, and presentations using standard tools.
• Records and governance: maintains confidential files and governance records securely.
• Expense administration: processes expense reports per policy.
• Project support: completes special projects with initiative and follow-through.
• Relationship management: communicates executive intent with external partners and Board members.
• Policy and confidentiality: follows policies and protects sensitive information.

Skills

Interpersonal communication

Time management

Attention to detail

Judgment and initiative

Relationship building

Organizational skills

Notary

Education

High school diploma or equivalent; college degree strongly preferred

Tools

Microsoft Office

Copilot

Adobe Acrobat

Job description

Allegacy seeks an Executive Assistant to provide high-level administrative support to a team of executives. You will manage calendars, coordinate travel, prepare materials, and advance projects with discretion and sound judgment.

This role partners with the Chief of Staff to support Board meetings and leadership events. The ideal candidate will strengthen relationships, ensure timely follow-through, and contribute to the efficient operation of the organization in service of members and