Strategic Executive Assistant to Hotel GM

Pyramid Global Hospitality; Mission (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Pyramid Global Hospitality, a leading hospitality management company, seeks an Executive Assistant to support the General Manager and Executive Committee at The Mission Inn Hotel & Spa in Riverside, CA. The role requires handling confidential matters, coordinating calendars, and coordinating with multiple departments to ensure operational efficiency.

The ideal candidate has at least five years of administrative experience, strong Microsoft Office skills, and a professional, discreet demeanor.

Qualifications

• Associate's degree in Business Administration or a related field is required.
• Bachelor's degree in Business Administration or related field preferred.
• Minimum of five years of related administrative experience; experience supporting an executive office is a plus.
• Hospitality industry experience is preferred.
• Relevant experience may substitute for formal education.

Responsibilities

• Plans, schedules, and organizes the executive's Outlook calendar and related activities; coordinates meetings and events.
• Composes, proofs, and finalizes executive correspondence, notes, and reports with supporting documents.
• Acts as the gatekeeper for calls, visitors, and inquiries for the GM's office.
• Conducts research and prepares documents to support executive decisions.
• Tracks financial expenditures, receipts, reimbursements, and card reconciliations.
• Maintains confidentiality and coordinates information flow for the GM office.
• Manages administrative projects from planning to completion with deadlines and progress tracking.
• Builds relationships with internal partners and external vendors for effective communication.
• Performs other duties to support the executive office.

Skills

Organizational skills

Communication skills

Time management

Interpersonal skills

Independent work

Critical thinking

Education

Associate's degree in Business Administration

Bachelor's degree in Business Administration (preferred)

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Job description

Pyramid Global Hospitality, a leading hospitality management company, seeks an Executive Assistant to support the General Manager and Executive Committee at The Mission Inn Hotel & Spa in Riverside, CA. The role requires handling confidential matters, coordinating calendars, and coordinating with multiple departments to ensure operational efficiency.

The ideal candidate has at least five years of administrative experience, strong Microsoft Office skills, and a professional, discreet demeanor.