Strategic Executive Assistant to Global Leaders

Coupang; Seattle (WA); On-site; USD 132,000 - 227,000; Full time

Benefits offered by this job

Annual bonus

Comprehensive benefits

401(k) match

Paid time off

Parental leave

Commuter benefits

Job summary

Coupang is hiring an experienced Principal Executive Assistant to serve as a trusted strategic partner to senior leaders in its technology organization. This role goes beyond traditional executive support, requiring judgment, proactive planning, and organizational agility across global functions.

The ideal candidate thrives in fast-paced, ambiguous environments, demonstrating discretion, initiative, and strong business sense.

Qualifications

• BA/BS Degree.
• 12+ years of executive administrative experience supporting senior leaders in a fast-paced environment.
• Experience supporting Vice President, Senior Directors or equivalent executive-level leaders.
• Exceptional written and verbal communication skills with demonstrated ability to interact professionally with executives, internal partners and external stakeholders.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word and SharePoint.
• Experience using Workday, expense management systems and collaboration tools.
• Strong organizational, prioritization and problem-solving skills with the ability to manage multiple high-priority tasks simultaneously.
• Demonstrated ability to work independently with minimal guidance while exercising sound judgment and discretion.
• Experience supporting global organizations and coordinating across multiple international time zones.
• Strong business acumen, attention to detail and ability to maintain confidentiality.
• Advanced Excel and productivity tool proficiency with the ability to quickly learn new technologies and systems.

Responsibilities

• Own complex calendar management for Vice President and Senior Director level executives, prioritizing meeting requests based on business impact, organizational dynamics and sensitivity.
• Proactively anticipate scheduling conflicts, absorb urgent requests, protect cross-time-zone responsiveness and develop alternate plans without direction when priorities shift.
• Manage end-to-end domestic and international travel arrangements.
• Ensure travel plans, calendars and executive communications remain fully synchronized at all times.
• Attend key meetings, capture notes, document decisions and ensure action items, owners and timelines are clearly established before meetings conclude.
• Coordinate and manage multi-location meetings with Executive Assistants and stakeholders across global offices.
• Serve as a key member of the team by fostering engagement through team events, off-sites, all-hands meetings, recognition activities and team-building initiatives.
• Create and manage logistics for team events while actively contributing to culture, engagement and team effectiveness.
• Maintain organizational charts, team documentation and operational trackers using Excel and other productivity tools.
• Manage budgets and spending related to team activities, events, travel, and organizational initiatives while ensuring compliance with company policies.
• Draft, review and send communications on behalf of executives, exercising strong judgment and attention to detail.
• Manage expense reporting, purchase requests and administrative processes using Workday, Microsoft Office, Outlook and related systems.
• Independently scope, prioritize, and drive vague or open-ended requests through completion with minimal direction.
• Support business operations, special projects, executive staff meetings, presentations and strategic initiatives.
• Establish scalable mechanisms, streamline processes and improve operational efficiency across the organization.
• Partner closely with executives to optimize effectiveness, improve communication flow, and maintain alignment across key stakeholders.

Skills

Calendar management

Travel planning

Executive support

Communication skills

Workday

Outlook

Excel

PowerPoint

SharePoint

Time zone coordination

Education

BA/BS Degree

Tools

Workday

Outlook

Excel

PowerPoint

SharePoint

MS Office

Job description

Coupang is hiring an experienced Principal Executive Assistant to serve as a trusted strategic partner to senior leaders in its technology organization. This role goes beyond traditional executive support, requiring judgment, proactive planning, and organizational agility across global functions.

The ideal candidate thrives in fast-paced, ambiguous environments, demonstrating discretion, initiative, and strong business sense.