Executive Administrative Assistant – Global Government Affairs

Caterpillar Brazil; Irving, Northern (TX, KY); Hybrid; USD 40,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) savings plans

Health Savings Account (HSA)

Flexible Spending Accounts (FSAs)

Career Development

Incentive bonus

Job summary

Caterpillar Inc. in Irving, Texas, is seeking an experienced Administrative Assistant to support leaders within Global Government & Corporate Affairs.

The role requires strong executive presence, discretion, and initiative while managing calendars, travel, and stakeholder interactions. Top candidates will have a Bachelor’s degree or significant experience with senior leaders, and a background in Government Affairs, Public Policy, or Corporate Communications.

Qualifications

• Bachelor’s degree and/or significant experience supporting leaders of departments and organizations.
• Significant experience supporting senior leaders, executives, or large cross-functional organizations.
• Experience supporting Government Affairs, Public Policy, Corporate Communications, Legal, Public Relations, or other highly visible corporate functions.

Responsibilities

• Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones and stakeholder groups.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and expense reporting.
• Create, edit, and format high-quality presentations, reports, and other meeting materials for leadership and team use.
• Support the preparation and execution of internal and external meetings, including meeting logistics, materials, agendas, and follow-up actions.
• Maintain organizational records, budget tracking information, records retention documentation, and other administrative reporting tools.
• Plan, coordinate, and execute team meetings, events, leadership visits, and employee engagement activities.
• Build effective relationships with internal and external stakeholders while serving as a professional representative of the organization.
• Exercise a high degree of confidentiality, professionalism, and sound judgment when handling sensitive business information and executive communications.

Skills

Calendar management

Travel coordination

Presentation creation

Discretion and confidentiality

Stakeholder communication

Education

Bachelor’s degree

Tools

Microsoft Office

PowerPoint

Outlook

Excel

Job description

Caterpillar Inc. in Irving, Texas, is seeking an experienced Administrative Assistant to support leaders within Global Government & Corporate Affairs.

The role requires strong executive presence, discretion, and initiative while managing calendars, travel, and stakeholder interactions. Top candidates will have a Bachelor’s degree or significant experience with senior leaders, and a background in Government Affairs, Public Policy, or Corporate Communications.