Administrative Assistant

Caterpillar Inc.; Irving (TX); On-site; USD 39,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) savings plans

Paid time off

Tuition Reimbursement

Career Development

Incentive bonus

Job summary

Caterpillar Inc. is seeking an experienced Administrative Assistant to support leaders within Global Government & Corporate Affairs in Irving, TX. The role requires managing calendars, travel, and producing leadership materials while upholding confidentiality and professional standards.

The successful candidate will coordinate meetings, maintain records, and engage with internal and external stakeholders, contributing to efficient operations for a high-profile corporate function.

Qualifications

• Bachelor’s degree or significant experience supporting leaders of large teams.
• Experience supporting senior leaders, executives, or large cross-functional organizations.
• Experience supporting Government Affairs, Public Policy, Corporate Communications, Legal, or similar functions.
• Strong executive presence and the ability to interact confidently with senior leaders, government officials, external stakeholders, and business partners.

Responsibilities

• Manage complex calendars, coordinate meetings, and schedule across multiple time zones and stakeholder groups.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and expense reporting.
• Create, edit, and format high-quality presentations, reports, and other meeting materials for leadership and team use.
• Support the preparation and execution of internal and external meetings, including meeting logistics, materials, agendas, and follow-up actions.
• Maintain organizational records, budget tracking information, records retention documentation, and other administrative reporting tools.
• Plan, coordinate, and execute team meetings, events, leadership visits, and employee engagement activities.
• Build effective relationships with internal and external stakeholders while serving as a professional representative of the organization.
• Exercise a high degree of confidentiality, professionalism, and sound judgment when handling sensitive business information and executive communications.
• Anticipate administrative needs, proactively identify solutions, and help ensure efficient workflow and operational effectiveness across the team.
• Demonstrates strong strategic planning and meeting management skills, including attending leadership meetings, capturing key decisions, identifying action items, and driving follow-through.

Skills

Attention to detail

Collaboration

Effective communications

Flexibility

Managing multiple priorities

Problem solving

Office administration

Microsoft Office

Education

Bachelor’s degree or equivalent experience

Job description

Job Description

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Career Area

Business Services

Job Description

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Caterpillar is seeking an experienced Administrative Assistant to support leaders and teams within Global Government & Corporate Affairs (GGCA) based in Irving, Texas. The successful candidate will bring strong executive presence, discretion, and initiative while managing a wide range of administrative responsibilities and stakeholder interactions. As a trusted partner to senior leaders, this individual will support a dynamic team responsible for government affairs, public policy, executive and employee communications.

What You Will Do

• Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones and stakeholder groups.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and expense reporting.
• Create, edit, and format high-quality presentations, reports, and other meeting materials for leadership and team use.
• Support the preparation and execution of internal and external meetings, including meeting logistics, materials, agendas, and follow-up actions.
• Maintain organizational records, budget tracking information, records retention documentation, and other administrative reporting tools.
• Plan, coordinate, and execute team meetings, events, leadership visits, and employee engagement activities.
• Build effective relationships with internal and external stakeholders while serving as a professional representative of the organization.
• Exercise a high degree of confidentiality, professionalism, and sound judgment when handling sensitive business information and executive communications.
• Anticipate administrative needs, proactively identify solutions, and help ensure efficient workflow and operational effectiveness across the team.
• Demonstrates strong strategic planning and meeting management skills, including the ability to attend leadership meetings, capture key decisions, identify action items, establish accountability, and help drive follow-through on priorities.

What You Will Have

• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Conduct themselves with diplomacy and professionalism, and enjoy meeting and helping people
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations
• Office Administration: Knowledge of office administration activities; proficient in carrying out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Microsoft Office: Advanced knowledge of Microsoft Office products (Microsoft Outlook, Excel, and PowerPoint); Advanced levels of understanding and skill in modifying software applications, utilizing advanced functions in word processing or spreadsheet applications, and advanced graphics

Top Candidates Will Also Have

• Bachelor’s degree and/or significant experience supporting leaders of departments and organizations as well as large and diverse teams
• Significant experience supporting senior leaders, executives, or large cross-functional organizations.
• Experience supporting Government Affairs, Public Policy, Corporate Communications, Legal, Public Relations, or other highly visible corporate functions.
• Strong executive presence and the ability to interact confidently with senior leaders, government officials, external stakeholders, and business partners.

What You Will Get

• Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.
• Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays.
• All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

About Caterpillar

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

Summary Pay Range

$28.70 - $51.45

Benefits

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement
• These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.