Strategic Executive Assistant to General Counsel & EVP

Independence; Philadelphia (Philadelphia County); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Office presence in Philadelphia (3x/wk

Job summary

Independence is seeking an experienced executive assistant to the EVP, General Counsel & Corporate Secretary in Philadelphia. The role manages priorities, governance, communications, and operations with discretion.

You will coordinate meetings, prepare materials, arrange travel, and support Board governance using platforms like Diligent, while maintaining confidentiality and executive presence. Hybrid work requires in-office days in Philadelphia’s market street location.

Qualifications

• High School diploma or equivalent; undergraduate degree preferred.
• Minimum 7 years of administrative assistant experience supporting senior management.
• Excellent judgment, discretion, and ability to handle confidential information.
• Ability to anticipate needs, solve problems independently, and manage multiple priorities.
• Strong project management, organizational, and stakeholder management skills.
• Experience supporting executive leadership in legal/governance or regulated environments preferred.
• Familiarity with governance processes and governance platforms such as Diligent.
• Excellent verbal and written communication; proficient in MS Office and Adobe Acrobat.
• Customer-focused professionalism; able to work autonomously yet take direction.
• Role requires in-office presence in Philadelphia (1901 Market Street) three days/week with Tri-State residency.

Responsibilities

• Serve as a trusted strategic partner to the EVP, General Counsel & Corporate Secretary.
• Anticipate executive needs and initiate actions to optimize time and attention.
• Track action items, deadlines, and follow up across Legal and enterprise initiatives.
• Plan, organize, and execute meetings with agendas, briefing materials, and presentations.
• Arrange complex travel itineraries, accommodations, expenses, and reconciliations.
• Coordinate governance activities for Board and Board Committee meetings and materials.
• Maintain governance calendars, records, and onboarding of directors.
• Work with stakeholders to gather and distribute governance documents via Diligent.
• Coordinate with outside counsel, vendors, and internal partners to support objectives.
• Assist with departmental budget tracking, invoices, and purchase requisitions.
• Draft, edit, and prepare executive-level correspondence and communications.
• Support town halls and department-wide communications logistics and materials.
• Build strong relationships across executives, Board members, and partners.
• Demonstrate executive presence and handle confidential information with discretion.
• Participate in hybrid work model and ensure in-office presence aligned with policy.

Skills

Executive support

Project management

Governance coordination

Stakeholder management

Communication

Discretion & confidentiality

Meeting & travel logistics

Budget tracking & invoicing

Cross-functional collaboration

Education

High School diploma or equivalent

Undergraduate degree preferred

Tools

Microsoft Office (PowerPoint, Word, Excel)

Adobe Acrobat (PDF)

Diligent (governance platform)

Job description

Independence is seeking an experienced executive assistant to the EVP, General Counsel & Corporate Secretary in Philadelphia. The role manages priorities, governance, communications, and operations with discretion.

You will coordinate meetings, prepare materials, arrange travel, and support Board governance using platforms like Diligent, while maintaining confidentiality and executive presence. Hybrid work requires in-office days in Philadelphia’s market street location.