Strategic Executive Assistant to Four Principals

RDV Staffing Inc.; Grand Rapids (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Continuum Ventures seeks an experienced Executive Assistant to support four principals with proactive, confidential executive assistance across multiple organizations and initiatives.

You will manage highly complex calendars, coordinate domestic and international travel, prepare materials and itineraries, and serve as a central point of coordination among executive teams, internal partners, and external stakeholders.

Qualifications

• Bachelor's degree or equivalent professional experience preferred.
• Minimum of 5 years of executive assistant or senior administrative experience supporting multiple executives in a complex, fast-paced environment.
• Demonstrated ability to manage competing priorities with discretion and attention to detail.
• Strong business acumen to understand executive priorities and anticipate needs.
• Excellent written, verbal, editing, and presentation skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage highly complex calendars for multiple principals, balancing competing priorities while anticipating scheduling conflicts and long-term business needs.
• Coordinate meetings, appointments, executive briefings, and business engagements across multiple organizations and stakeholders.
• Prepare agendas, meeting materials, presentations, and daily itineraries to ensure principals are well prepared.
• Exercise sound judgment in determining which matters require principal involvement and which can be managed independently.
• Operate with a "no surprises" mindset by proactively communicating updates, anticipating needs, and identifying potential issues before they impact business operations.
• Develop a strong understanding of each principal's business priorities to anticipate needs and provide proactive administrative support.
• Serve as a trusted partner by identifying opportunities to improve efficiency, organization, and executive effectiveness.
• Anticipate challenges, remove obstacles, and develop practical solutions before issues arise.
• Balance day-to-day administrative responsibilities with long-term planning and strategic coordination.
• Exercise sound judgment when managing competing priorities, confidential matters, and evolving business needs.
• Serve as a central point of coordination across multiple business entities, ensuring communication, scheduling, and priorities remain aligned.
• Collaborate closely with executive assistants, business leaders, and internal partners to ensure seamless support across all principals.
• Build strong professional relationships with executives, board members, business partners, consultants, vendors, and other key stakeholders.
• Represent the principals with professionalism, discretion, and exceptional customer service in every interaction.
• Maintain the highest level of confidentiality when handling sensitive business information.

Skills

Calendar management

Travel coordination

Communications

Meetings coordination

Discretion & confidentiality

Project coordination

Microsoft Office

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Continuum Ventures seeks an experienced Executive Assistant to support four principals with proactive, confidential executive assistance across multiple organizations and initiatives.

You will manage highly complex calendars, coordinate domestic and international travel, prepare materials and itineraries, and serve as a central point of coordination among executive teams, internal partners, and external stakeholders.