Senior Executive Assistant to Four Principals

Continuum Ventures LLC; Grand Rapids (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

Continuum Ventures LLC is seeking an Executive Assistant to partner with four principals, delivering proactive support across multiple organizations. The role coordinates calendars, communications, travel, meetings, projects, and day-to-day operations with confidentiality and discretion.

The ideal candidate is highly organized, resourceful, and solutions-oriented, with exceptional judgment and attention to detail.

Qualifications

• Bachelor's degree or equivalent professional experience preferred.
• Minimum of 5 years of executive assistant or senior administrative experience supporting multiple executives in a complex, fast-paced business environment.
• Demonstrated success managing multiple executives, competing priorities, and confidential information with exceptional organization and attention to detail.
• Strong business acumen with the ability to understand executive priorities and anticipate needs.
• Excellent written, verbal, editing, and presentation skills.
• Outstanding judgment with the ability to independently prioritize work, solve problems proactively, and make sound decisions.
• Exceptional organizational and project management skills with the ability to drive work to completion.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new technology platforms and business systems.
• Experience coordinating sophisticated domestic and international business travel.
• Ability to remain calm, adaptable, and effective in an environment with frequently changing priorities.

Responsibilities

• Executive Support: Manage highly complex calendars for multiple principals, balancing competing priorities while anticipating scheduling conflicts and long-term business needs.
• Coordinate meetings, appointments, executive briefings, and business engagements across multiple organizations and stakeholders.
• Prepare agendas, meeting materials, presentations, and daily itineraries to ensure principals are well prepared.
• Exercise sound judgment in determining which matters require principal involvement and which can be managed independently.
• Operate with a "no surprises" mindset by proactively communicating updates, anticipating needs, and identifying potential issues before they impact business operations.
• Develop a strong understanding of each principal's business priorities to anticipate needs and provide proactive administrative support.
• Serve as a trusted partner by identifying opportunities to improve efficiency, organization, and executive effectiveness.
• Anticipate challenges, remove obstacles, and develop practical solutions before issues arise.
• Balance day-to-day administrative responsibilities with long-term planning and strategic coordination.
• Exercise sound judgment when managing competing priorities, confidential matters, and evolving business needs.
• Serve as a central point of coordination across multiple business entities, ensuring communication, scheduling, and priorities remain aligned.
• Collaborate closely with executive assistants, business leaders, and internal partners to ensure seamless support across all principals.
• Build strong professional relationships with executives, board members, business partners, consultants, vendors, and other key stakeholders.
• Represent the principals with professionalism, discretion, and exceptional customer service in every interaction.
• Maintain the highest level of confidentiality when handling sensitive business information.

Skills

Calendar management

Executive support

Travel planning

Organization

Discretion

Communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Job description

Continuum Ventures LLC is seeking an Executive Assistant to partner with four principals, delivering proactive support across multiple organizations. The role coordinates calendars, communications, travel, meetings, projects, and day-to-day operations with confidentiality and discretion.

The ideal candidate is highly organized, resourceful, and solutions-oriented, with exceptional judgment and attention to detail.