Strategic Executive Assistant to Deputy Director

City and County of San Francisco; San Francisco (CA); On-site; USD 86,000 - 105,000; Full time

Job summary

City and County of San Francisco is seeking a Junior Management Assistant to support the Deputy Director Executive Assistant in the Department of Building Inspection. The roleBackfills staff on leave and handles scheduling, communications, and administrative tasks within the Permit Services Division.

Under supervision, you will organize executive calendars, manage correspondence, prepare reports, and coordinate meetings. Strong writing and organization are essential for this TEX appointment.

Qualifications

• Education: Bachelor's degree from an accredited college or university.
• Substitution: professional-level admin duties may substitute for the required education on a year-for-year basis.
• One year (2000 hours) equates to 30 semester units or 45 quarter units.

Responsibilities

• Manage Executive Schedule(s): organize calendars and coordinate meetings.
• Communications Management: respond to emails/phone calls and liaise with stakeholders.
• Document Preparation: create reports and presentations with accurate formatting.
• Meeting Coordination: take notes and ensure follow-up on action items.
• Administrative Support: maintain files and support staff transitions.
• Policy documentation: assist with memo outlines for Deputy Director editing.

Skills

Calendar management

Communication

Administrative tasks

Report preparation

Education

Bachelor's degree

Job description

City and County of San Francisco is seeking a Junior Management Assistant to support the Deputy Director Executive Assistant in the Department of Building Inspection. The roleBackfills staff on leave and handles scheduling, communications, and administrative tasks within the Permit Services Division.

Under supervision, you will organize executive calendars, manage correspondence, prepare reports, and coordinate meetings. Strong writing and organization are essential for this TEX appointment.