Junior Management Assistant (1840) - Multiple Departments Citywide (C00194)

City and County of San Francisco; San Francisco (CA); Sur place; USD 60 000 - 80 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision insurance

Defined benefit retirement plan

Generous paid time off package

Résumé du poste

The City and County of San Francisco is seeking a Junior Management Assistant to support multiple departments citywide, addressing key community services. This role includes performing a range of administrative and managerial tasks in operations, budget development, and office management.

Candidates should possess a baccalaureate degree and have the ability to contribute to various operational tasks, supporting the development and implementation of services to enhance community welfare.

Qualifications

• Strong understanding of budgetary compliance and policy evaluation.
• Experience in supervising and evaluating staff activities.
• Ability to manage and coordinate diverse administrative functions.

Responsabilités

• Perform administrative and management functions for various City departments.
• Assist with preparation of fiscal reports and monitoring expenditures.
• Support the management of competitive bid processes and contracts.
• Manage office operations and coordinate technical support activities.

Connaissances

Administrative functions

Financial analysis

Data processing

Report preparation

Formation

Baccalaureate degree from an accredited college

Description du poste

Junior Management Assistant (1840) - Multiple Departments Citywide (C00194)

Junior Management Assistants support City departments in addressing key community services such as homelessness, environmental sustainability, transportation, green spaces, and public safety. They perform a wide range of administrative and managerial tasks across operations, budget, contract and grant development, and office management.

1. Performs administrative and/or management functions in operations, budget, contract/grant development, and office management/support services by planning, coordinating, supervising, and evaluating staff activities.
2. Assists with preparation of fiscal reports, monitoring expenditures, maintaining budgetary goals, reconciling accounts, performing financial analysis, and ensuring compliance with City policies and regulations.
3. Supports the development, management, and implementation of competitive bid processes, including identifying needs, preparing requests for proposals, consulting on contracts, and reviewing contract documents.
4. Manages office operations and coordinates clerical and technical support activities, including data processing, inventory control, report distribution, personnel, purchasing, billing, invoicing, and facilities management.
5. Prepares agenda items, attends department meetings, and presents at various business meetings such as commission, inter‑agency, and contract negotiations on behalf of the department.
6. Supervises and evaluates clerical and technical support staff, delegating work assignments, providing counseling, and coordinating performance evaluations.
7. Gathers, compiles, analyzes data, and prepares reports using database programs, spreadsheets, and statistical techniques for program evaluation, needs assessments, and research.
8. Assists in the development of changes to rules, regulations, policies, and procedures by reviewing provisions and evaluating impacts on personnel, budgeting, and administrative functions.
9. Analyses programs, proposals, and projects by researching, reviewing documentation, interviewing experts, and prioritizing tasks to provide accurate information to department supervisors.

Education and Experience

Possession of a baccalaureate degree from an accredited college or university is required. Qualifying professional‑level administrative experience in program/office/operations, budget development, or contract/grant administration may substitute for the required education on a year‑for‑year basis (one year equals 30 semester units).

Benefits

• Competitive salary based on City pay scale
• Medical, dental, and vision insurance
• Defined benefit retirement plan
• Deferred compensation plan
• Long‑term disability insurance
• Life insurance
• Generous paid time off package

The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply. All applicants will be considered regardless of sex, race, age, religion, color, national origin, ancestry, physical or mental disability, medical condition, HIV/AIDS status, genetic information, marital status, sexual orientation, gender identity, gender expression, military or veteran status, or any other protected category.

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