Strategic Executive Assistant to COO

National Fish and Wildlife Foundation; Washington (District of Columbia); On-site; USD 79,000 - 97,000; Full time

Job summary

National Fish and Wildlife Foundation seeks an Executive Assistant to the Chief Operating Officer to provide high-level administrative, operational, and project support from our Washington, DC office.

The role requires exceptional judgment, initiative, and discretion to coordinate the COO's priorities, calendars, travel, and communications while ensuring confidentiality and professionalism across internal and external partners.

Qualifications

• Applicants must be authorized to work in the US on a full-time basis.
• Bachelor's degree preferred or equivalent experience.
• 5-7 years of progressively responsible executive support experience, preferably supporting C-suite executives.
• Experience managing complex calendars, travel arrangements, and executive-level communications.

Responsibilities

• Provide administrative support to the COO and senior executives (CPAO and CAO).
• Manage the COO's complex calendar, scheduling meetings, appointments, and events.
• Coordinate travel arrangements including itineraries, lodging, transportation, and related logistics.
• Screen, prioritize, and respond to communications on behalf of the COO.
• Prepare and process expense reports, reimbursements, and other documentation for executives.
• Coordinate electronic signature requests and document approvals.
• Prepare briefing materials, agendas, and background information for meetings.
• Support tracking of strategic initiatives and organizational deliverables.
• Monitor project timelines and follow up with staff to ensure timely completion.
• Prepare meeting agendas, presentations, and supporting materials.
• Attend meetings, record key discussions, and develop action item summaries.
• Track follow-up actions and ensure accountability.
• Support Board and Committee materials and reports.
• Serve as liaison between the COO and staff, consultants, vendors, and external partners.
• Represent the COO with professionalism and confidentiality.
• Maintain records and document retention per policies.
• Assist with special projects and other duties to support objectives.
• Provide backup coverage for other executive staff; assist with organization-wide meetings and events.
• Support departmental planning, budgeting, and reporting; participate in continuous improvement.

Skills

Organizational skills

Project management

Written communication

Verbal communication

Interpersonal effectiveness

Initiative

Attention to detail

Education

Bachelor's degree or equivalent experience

5-7 years executive support experience

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

National Fish and Wildlife Foundation seeks an Executive Assistant to the Chief Operating Officer to provide high-level administrative, operational, and project support from our Washington, DC office.

The role requires exceptional judgment, initiative, and discretion to coordinate the COO's priorities, calendars, travel, and communications while ensuring confidentiality and professionalism across internal and external partners.