Strategic Executive Assistant to CFO

Wine Industry Expo; Bethesda (MD); Presencial; USD 55.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid Time Off (PTO)

Generous store discounts

Health care plans (medical, dental, Rx

401(k)

Disability & life insurance

Paid parental leave

Pet insurance

Critical illness and accident coverage

Discounted home and auto insurance

College tuition assistance

Career development & product training

Consumer classes

& More!

Descripción de la vacante

Total Wine & More in Bethesda, MD seeks an experienced Executive Assistant to support the Chief Financial Officer. You will manage complex calendars, arrange travel, prepare leadership materials, and safeguard confidential information to keep executives focused on priorities.

As a trusted partner to the CFO and cross-functional leaders, you will coordinate meetings, track action items, and support board-related preparations while representing the finance team with professionalism.

Formación

• Bachelor’s degree with 5+ years of experience supporting senior executives.
• Exceptional organizational and prioritization skills with attention to detail.
• Strong judgement and problem-solving in dynamic environments.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite and collaboration tools.

Responsabilidades

• Coordinate calendars, travel arrangements, and meeting logistics for the CFO, including prioritization and proactive conflict management
• Prepare agendas, presentations, executive materials, and support documentation for leadership and board-related meetings
• Support department operations by coordinating meetings, tracking action items and deadlines, and helping manage follow-up across multiple stakeholders
• Assist with Town Hall coordination, leadership communication, team engagement activities, and special projects
• Manage administrative operations including expense reporting, document management, travel itineraries, reservation coordination across the organization
• Support onboarding/offboarding activities, internal communications, and team operational needs as needed
• Handle highly sensitive financial, legal, and organizational information with professionalism and discretion

Conocimientos

Calendar management

Executive support

Communication

MS Office

Travel arrangements

Educación

Bachelor's degree

Herramientas

Outlook

PowerPoint

Teams

Word

Excel

Descripción del empleo

Total Wine & More in Bethesda, MD seeks an experienced Executive Assistant to support the Chief Financial Officer. You will manage complex calendars, arrange travel, prepare leadership materials, and safeguard confidential information to keep executives focused on priorities.

As a trusted partner to the CFO and cross-functional leaders, you will coordinate meetings, track action items, and support board-related preparations while representing the finance team with professionalism.