Executive Assistant

Mobilelink; Sugar Land (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Mobilelink USA seeks a highly organized Executive Assistant to support the Executive Director and CEO/Owner. The role requires handling confidential information, managing complex calendars, and serving as a liaison across departments and external stakeholders.

The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment and attention to detail, and anticipates executive needs. Responsibilities include travel, meetings, reports, and cross-functional coordination with

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years supporting a CEO or owner in a fast-paced environment.
• Advanced proficiency with Outlook, Excel, PowerPoint and Word.

Responsibilities

• Manage complex, high-volume calendars including meetings, travel, and events.
• Prepare agendas, briefings, and materials for leadership.
• Coordinate executive travel, itineraries, and expense reporting.
• Screen and prioritize communications for executives with discretion.
• Track deliverables and follow-ups for strategic initiatives.
• Assist cross-functionally with legal, finance, HR, and operations teams.
• Prepare reports and presentations for leadership meetings; capture minutes.

Skills

Calendar management

Communication

Discretion

Attention to detail

Notetaking

Education

Bachelor’s degree or equivalent experience

Tools

Outlook

Excel

PowerPoint

Word

Expense tools

e-signature

Job description

Role OverviewMobilelink USA is seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director and CEO/Owner. This role requires a strategic thinker who can manage complex schedules, handle sensitive information with confidentiality, and serve as a key liaison across internal departments and external stakeholders.The ideal candidate thrives in a fast-paced, high-accountability environment and demonstrates exceptional judgment, attention to detail, and the ability to anticipate executive needs.Key ResponsibilitiesExecutive Support & Calendar ManagementManage complex, high-volume calendars, including scheduling internal and external meetings, travel, and eventsPrioritize and coordinate shifting demands while ensuring alignment with business objectivesPrepare daily briefings, agendas, and meeting materials for executive leadershipCommunication & Stakeholder CoordinationServe as a primary point of contact between executives and internal/external stakeholdersDraft, review, and manage professional correspondence, reports, and presentationsScreen and prioritize communications, ensuring timely and appropriate responsesOperational & Administrative OversightCoordinate executive travel arrangements, including itineraries, accommodations, and expense trackingManage expense reports, invoices, and administrative documentation with accuracy and complianceTrack key deliverables, deadlines, and follow-ups to ensure execution of strategic initiativesConfidentiality & ComplianceHandle highly sensitive and confidential information with discretion and professionalismEnsure documentation, communications, and processes align with company policies and compliance standardsMaintain organized records of executive decisions, contracts, and key business activitiesProject & Cross-Functional SupportSupport special projects and strategic initiatives on behalf of executive leadershipCoordinate with departments including legal, finance, HR, operations, and real estate teamsAssist in preparing reports, dashboards, and presentations for leadership meetings and board-level discussionsMeeting & Event CoordinationPlan and execute executive meetings, leadership off sites, and company eventsPrepare meeting minutes, action items, and follow-up trackingEnsure seamless logistics and execution of internal and external engagementsQualificationsBachelor’s degree preferred, or equivalent experience.5 or more years supporting a CEO, MD, owner or similar executive, including personal as well as business support.Experience with multiple entities or locations.Advanced Outlook, Excel, PowerPoint and Word.Excellent written and verbal communication, sound judgment, and proven discretion with sensitive business, family and financial information.PreferredReal estate experience: lease administration, closing coordination or property management.Retail or wireless industry experience.Experience with project-management, e-signature and expense tools.A Texas notary commission, and Spanish language skills.Why Work with Us?Be part of a fast-growing, industry-leading wireless retailerDirect exposure to executive leadership and strategic decision-makingCollaborative and high-performance work environmentCompetitive compensation and benefits packageOpportunity for growth within a rapidly scaling organization