Strategic Executive Assistant to CEO | Calendar & Ops

vamonosit; Virginia (MN); On-site; USD 50,000 - 75,000; Full time

Job summary

Vamonos IT is seeking an Executive Assistant to support the CEO with calendar management, meeting coordination, and the preparation of documents and communications. The ideal candidate is organized, dependable, and professional, eager to develop their skills while assisting a senior executive.

This role offers exposure to company operations and leadership, with opportunities to advance executive administrative and business capabilities in a dynamic environment, including coordination of travel

Qualifications

• 0–2 years of administrative, office, or professional business experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain the CEO's calendar and assist with scheduling internal and external meetings.
• Coordinate meeting invitations, schedules, and related logistics.
• Assist with preparing meeting agendas, notes, presentations, correspondence, and other business documents.
• Track action items and follow-up activities assigned by the CEO.
• Organize and maintain executive files, documents, and business records.
• Assist with coordinating communications between the CEO and employees, customers, vendors, and other business contacts.
• Help coordinate company and leadership meetings.
• Assist with business travel arrangements and related scheduling when needed.
• Prepare and format documents, spreadsheets, presentations, and reports.
• Gather and organize information requested by the CEO.
• Maintain recurring schedules, reminders, and administrative deadlines.
• Assist with routine administrative tasks and company activities.
• Coordinate with members of the leadership team on scheduling and administrative needs.
• Maintain appropriate confidentiality when handling company, employee, customer, and executive information.
• Complete assigned tasks accurately and within established deadlines.
• Assist with special projects and other administrative responsibilities as assigned.
• Regularly collect, organize, and disseminate company mail and packages from our Alexandria VA office.

Skills

Strong organizational skills

Time management

Written and verbal communication

Attention to detail

Multitasking abilities

Discretion with confidential info

Independent work capability

Professional stakeholder communication

Education

Associate's or bachelor's degree in Business Administration/Management/Communications or related field

Tools

Microsoft 365

Microsoft Teams

SharePoint

Job description

Vamonos IT is seeking an Executive Assistant to support the CEO with calendar management, meeting coordination, and the preparation of documents and communications. The ideal candidate is organized, dependable, and professional, eager to develop their skills while assisting a senior executive.

This role offers exposure to company operations and leadership, with opportunities to advance executive administrative and business capabilities in a dynamic environment, including coordination of travel