Dynamic Executive Assistant to the CEO

Vamonos IT; Alexandria (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Vamonos IT is seeking an Executive Assistant to provide administrative and organizational support to the Chief Executive Officer. You will manage the CEO's calendar, coordinate internal and external meetings, prepare agendas and documents, and handle correspondence with discretion in a fast-paced, professional environment.

This role offers growth for someone early in their career to gain exposure to leadership and operations, while developing strong executive administrative and business skills

Qualifications

• 0–2 years of administrative, office, customer service, or professional business experience.
• Strong organizational and time management skills.
• Strong written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple assignments and changing priorities.
• Professional communication skills when interacting with employees, customers, vendors, and other business contacts.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently after receiving direction.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Willingness to learn new systems, processes, and responsibilities.
• Dependable and responsive with a strong sense of accountability.

Responsibilities

• Manage and maintain the CEO's calendar and assist with scheduling internal and external meetings.
• Coordinate meeting invitations, schedules, and related logistics.
• Assist with preparing meeting agendas, notes, presentations, correspondence, and other business documents.
• Track action items and follow-up activities assigned by the CEO.
• Organize and maintain executive files, documents, and business records.
• Assist with coordinating communications between the CEO and employees, customers, vendors, and other business contacts.
• Help coordinate company and leadership meetings.
• Assist with business travel arrangements and related scheduling when needed.
• Prepare and format documents, spreadsheets, presentations, and reports.
• Gather and organize information requested by the CEO.
• Maintain recurring schedules, reminders, and administrative deadlines.
• Assist with routine administrative tasks and company activities.
• Coordinate with members of the leadership team on scheduling and administrative needs.
• Maintain appropriate confidentiality when handling company, employee, customer, and executive information.
• Complete assigned tasks accurately and within established deadlines.
• Assist with special projects and other administrative responsibilities as assigned.
• Regularly collect, organize, and disseminate company mail and packages from our Alexandria VA office.

Skills

Organizational skills

Time management

Written and verbal communication

Attention to detail

Multitasking

Professional communication

Confidentiality

Independence

Microsoft 365

Willingness to learn

Accountability

Education

Associate's or bachelor's degree in Business Administration, Management, Communications, or a related field

Tools

Microsoft Teams

SharePoint

Outlook

Word

Excel

PowerPoint

Job description

Vamonos IT is seeking an Executive Assistant to provide administrative and organizational support to the Chief Executive Officer. You will manage the CEO's calendar, coordinate internal and external meetings, prepare agendas and documents, and handle correspondence with discretion in a fast-paced, professional environment.

This role offers growth for someone early in their career to gain exposure to leadership and operations, while developing strong executive administrative and business skills