Executive Assistant

UCLA; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

UCLA's Counseling and Psychological Services (CAPS) seeks an experienced administrative professional to provide high-level support to the CAPS Executive Director and Leadership Team. You will coordinate office operations, prepare reports, and liaise with diverse campus stakeholders while maintaining confidentiality under HIPAA guidelines.

Responsibilities include managing complex schedules, facilitating communications, and supporting a multidisciplinary team of clinicians, case managers, and

Qualifications

• Previous experience in a mental health setting. (Preferred)
• Ability to communicate effectively and diplomatically with a diverse group of students, faculty, and administrators both individually and in group settings. (Required)
• In all interactions, demonstrates professionalism, diplomacy, courtesy, and sensitivity to the emotional and physical status of others. (Required)
• Ability to create reports and communicate utilizing Windows software including MS Office in network environment. (Required)
• Experience with patient electronic medical records software/systems. (Required)
• Ability to work comfortably and effectively with frequent interruptions and changes in staffing and schedules. (Required)
• Skill in working independently and following through on assignments with minimal direction and supervision. (Required)
• Ability to recognize problems and generate alternatives or offer solutions based on knowledge of procedures and existing guidelines. (Required)
• Prioritizing skills to organize workload to accomplish established objectives (Required)
• Ability to speak and interact in a courteous and attentive manner with persons of various backgrounds. (Required)
• Skills in reading documents such as mental health records, policies and procedures, and instructional manuals in order to appropriately use information. (Required)
• Knowledge of HIPAA. (Required)

Responsibilities

• Provide high-level direct administrative support to the CAPS Executive Director and CAPS Leadership Team.
• Assist Administrative Services Director and other CAPS directors as needed.
• Coordinate communications and scheduling within CAPS and with campus partners.

Skills

Office admin

Communication

Diplomacy

Multitasking

Report writing

HIPAA knowledge

Tools

MS Office

Electronic Medical Records

Job description

Position Summary

Counseling and Psychological Services (CAPS) serves as the campus community mental health center for UCLA students; the department includes a multidisciplinary staff of approximately 65 psychiatrists, therapists, case managers, trainees, and support staff. The Department's mission is to support students' emotional and intellectual development, emotional resiliency and personal well-being toward optimizing their ability to thrive in UCLA's diverse learning environment. Clinical services are confidential and available to all regularly enrolled UCLA students, serving approximately 22% of the entire UCLA population. Under the direction of the CAPS Administrative Services Director, the position performs a variety of duties supporting the mission of CAPS and the University in providing high-level, direct administrative support to the CAPS Executive Director and the CAPS Leadership Team including the Administrative Services Director, CAPS Clinical Director, CAPS Training Director, CAPS Preventions and CARE Services Director, and the CAPS Psychiatry Director, as-needed.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Previous experience in a mental health setting. (Preferred)
• Ability to communicate effectively and diplomatically with a diverse group of students, faculty, and administrators both individually and in group settings. (Required)
• In all interactions, demonstrates professionalism, diplomacy, courtesy, and sensitivity to the emotional and physical status of others. (Required)
• Ability to create reports and communicate utilizing Windows software including MS Office in network environment. (Required)
• Experience with patient electronic medical records software/systems. (Required)
• Ability to work comfortably and effectively with frequent interruptions and changes in staffing and schedules. (Required)
• Skill in working independently and following through on assignments with minimal direction and supervision. (Required)
• Ability to recognize problems and generate alternatives or offer solutions based on knowledge of procedures and existing guidelines. (Required)
• Prioritizing skills to organize workload to accomplish established objectives (Required)
• Ability to speak and interact in a courteous and attentive manner with persons of various social, cultural, socio-economic, and educational backgrounds. (Required)
• Skills in reading documents such as mental health records, policies and procedures, and instructional manuals in order to appropriately use information. (Required)
• Knowledge of the Health Insurance Portability and Accountability Act (HIPAA). (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank%20Assistant%203%20(MI-DPT520000-JC004722-PD168916)