Strategic Executive Assistant to CMHO: Projects & Training

University of Virginia; Charlottesville (VA); On-site; USD 34,000 - 41,000; Full time

Job summary

The University of Virginia's Counseling and Psychological Services (CAPS) seeks an Executive Assistant to provide high-level support to the Chief Mental Health Officer, coordinate cross-department projects, and assist with CAPS's APA-accredited doctoral psychology training program, in collaboration with the Associate Director for Training.

Responsibilities include calendar management, meeting preparation, travel arrangements, and preparing briefing documents, while maintaining discretion with

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 3+ years of experience in executive support, project coordination, or program administration, preferably in healthcare, academic, or clinical settings.
• Ability to manage multiple priorities independently with strong attention to detail.
• Excellent written and verbal communication skills.
• Professionalism, discretion, and ability to handle confidential information.
• Proficiency with standard office software and ability to learn new systems.

Responsibilities

• Manage and proactively problem-solve a complex calendar across leadership and stakeholders.
• Serve as a trusted thought partner to the CMHO and help prioritize competing demands.
• Draft, edit, and proofread correspondence and materials for the CMHO.
• Manage inbox triage and follow-up; draft responses as needed.
• Coordinate travel, expense reports, and reimbursements.
• Maintain confidentiality and anticipate needs for meetings, searches, retreats, and site visits.
• Coordinate cross-departmental and community partner meetings related to strategic initiatives.
• Track action items and ensure accountability across teams.
• Support administrative operations of the APA-accredited doctoral psychology training program, including intern recruitment and onboarding.

Skills

Executive support

Project coordination

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Scheduling tools

Job description

The University of Virginia's Counseling and Psychological Services (CAPS) seeks an Executive Assistant to provide high-level support to the Chief Mental Health Officer, coordinate cross-department projects, and assist with CAPS's APA-accredited doctoral psychology training program, in collaboration with the Associate Director for Training.

Responsibilities include calendar management, meeting preparation, travel arrangements, and preparing briefing documents, while maintaining discretion with