Strategic Executive Assistant to CAO & Development

Marine Biological Laboratory; United States; On-site; USD 65,000 - 95,000; Full time

Job summary

Marine Biological Laboratory in United States seeks an Executive Assistant to the Chief Advancement Officer. This role provides strategic and administrative support, manages calendars, prepares briefings, and drafts communications for donors and trustees.

You will coordinate donor events, maintain donor portfolios, and assist with budgeting and finance processes in a fast-paced, confidential environment. Strong organizational skills, initiative, and discretion are essential.

Qualifications

• Five+ years of administrative experience, nonprofit exp preferred.
• Experience supporting senior leadership and executives.
• Excellent written and verbal communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced setting.
• Maintain strict confidentiality with sensitive information.

Responsibilities

• Provide administrative and strategic support to the CAO, including calendar management and briefings.
• Draft correspondence, talking points, and briefing memos for donor and board interactions.
• Coordinate CAO meetings, agendas, and action item tracking.
• Manage donor outreach, itineraries, events, and materials in collaboration with teams.
• Oversee projects end-to-end and provide department-level coordination.
• Assist with budgeting, PO processing, invoices, and financial reporting.

Skills

Admin experience

Executive support

Confidentiality

Communication skills

CRM software

NetSuite

NXT

Microsoft Office

Google Workspace

PM coordination

Education

Bachelor's degree

Tools

Monday

Job description

Marine Biological Laboratory in United States seeks an Executive Assistant to the Chief Advancement Officer. This role provides strategic and administrative support, manages calendars, prepares briefings, and drafts communications for donors and trustees.

You will coordinate donor events, maintain donor portfolios, and assist with budgeting and finance processes in a fast-paced, confidential environment. Strong organizational skills, initiative, and discretion are essential.