EA to CAO - Donor Engagement & Projects

Marine Biological Laboratory

Falmouth (MA)

On-site

USD 65,000 - 90,000

Full time

7 days ago

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Job summary

The Marine Biological Laboratory in Falmouth, MA seeks an Executive Assistant to the Chief Advancement Officer. This role provides strategic and administrative support to the CAO, manages complex calendars, prepares briefing materials, collaborates with the Development and Communications teams, and handles sensitive donor information.

You will coordinate donor meetings, prepare materials for Board interactions, manage travel logistics, and maintain CRM records in NXT and NetSuite.

Qualifications

Five+ years of progressive administrative experience in a nonprofit organization.
Demonstrated experience supporting senior executive leadership.
Excellent verbal and written communication and interpersonal skills.
Demonstrated ability to juggle multiple priorities in a fast-paced environment.

Responsibilities

Proactively manage the CAO's calendar and prioritize commitments.
Prepare daily/weekly briefing materials and agenda items.
Draft donor correspondence, talking points, and briefing memos in the CAO's voice.
Coordinate CAO travel arrangements and complex itineraries.
Maintain donor portfolios and generate weekly CRM reports.
Support Board development activities with templated decks and research.
Provide back-up support for the Office of the President/Director.