Strategic Executive Assistant to C-Suite & Board

BioStem Technologies, Inc.; Fort Lauderdale (FL); Hybrid; USD 60,000 - 90,000; Full time

Job summary

BioStem Technologies, Inc. in Fort Lauderdale, FL is seeking an experienced Executive Assistant to provide high-level support to the CEO, Board of Directors, and senior executives. The role requires discretion, calendar management, travel coordination, and exceptional MS Office skills for creating presentations, agendas, and reports.

The incumbent will serve as a liaison to the Board, coordinate meetings and travel, and maintain confidential files and the Board portal in a fast-paced environment.

Qualifications

• 7+ years of experience as an Executive Assistant supporting C-Level executives.
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Experience coordinating Board materials and meetings is preferred.

Responsibilities

• Provide high-level support to internal and external parties with professionalism.
• Manage confidential matters and C-Level scheduling with discretion.
• Organize and maintain complex calendars and travel arrangements for executives.
• Prepare materials (presentations, agendas, reports) using Word, Excel, PowerPoint.
• Coordinate Board meetings and prepare distribution of materials.
• Liaise with Board of Directors, committees, and outside counsel as needed.
• Maintain Board portal and confidential filing systems.
• Support leadership meetings with agendas, templates, and follow-up on action items.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Communication skills

Education

Bachelor's degree

Tools

MS Office

Boardvantage

Job description

BioStem Technologies, Inc. in Fort Lauderdale, FL is seeking an experienced Executive Assistant to provide high-level support to the CEO, Board of Directors, and senior executives. The role requires discretion, calendar management, travel coordination, and exceptional MS Office skills for creating presentations, agendas, and reports.

The incumbent will serve as a liaison to the Board, coordinate meetings and travel, and maintain confidential files and the Board portal in a fast-paced environment.