Senior Executive Assistant to C-Suite & Board

BioStem Technologies; Twin Lakes (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

BioStem Technologies is a leading medical technology company focused on advanced wound care and regenerative medicine. The Executive Assistant provides high-level support to the C-Suite and Board of Directors, managing calendars, travel, and confidential communications.

You will prepare materials, coordinate Board meetings, and handle sensitive information with discretion, while ensuring timely delivery of reports, decks, and agendas.

Qualifications

• 7+ years as an Executive Assistant supporting C-Level executives
• Experience supporting boards (3+ years preferred)
• Advanced proficiency in MS Office; Boardvantage experience a plus
• Excellent communication, written and verbal
• Strong time-management and deadline handling
• Discretion and ability to handle sensitive information
• Flexible to support after-hours and travel as needed

Responsibilities

• Provide high-level, professional support to executives and Board of Directors
• Manage complex calendars and scheduling; resolve conflicts
• Coordinate Board meetings, travel, and materials distribution
• Prepare presentations, agendas, reports, and decks
• Screen calls, handle messages, and route non-routine requests
• Arrange executive travel and reconcile expenses
• Maintain confidentiality and liaise with outside counsel and auditors
• Support board portal and confidential filing systems

Skills

Executive support

Calendar management

Board liaison

Discretion

Communication skills

MS Office

Education

Bachelor's degree

Tools

Boardvantage

MS Office

Job description

BioStem Technologies is a leading medical technology company focused on advanced wound care and regenerative medicine. The Executive Assistant provides high-level support to the C-Suite and Board of Directors, managing calendars, travel, and confidential communications.

You will prepare materials, coordinate Board meetings, and handle sensitive information with discretion, while ensuring timely delivery of reports, decks, and agendas.